Office Administrator

SUMMARY:
An exciting opportunity is available for a forward thinking, self-motivated and dynamic Office Administrator to work hand in hand with the Chief Executive Officer and Directors of Akhile Management and Consulting (Pty) Ltd at its Pretoria Offices.

POSITION INFO:

SUMMARY

AKHILE is a Consulting Company that focusses on providing practical, innovative and sustainable solutions to the public sector, with a special focus on municipalities. The Company is well established and boasts a Level 1 BBBEE rating.

PURPOSE AND OBJECTIVE

A mature, well-seasoned and energetic candidate is required for this position, as the successful applicant will have to be proactive, take initiative and make quick decisions.

MANDATORY REQUIREMENTS

• 3 Year Diploma or Degree in Office / Business Administration, or BCom with Human Resources modules;
• 7 – 10 Years Office Administrator experience; and
• Driver’s license and own transport.

SKILLS AND COMPENTENCIES

• Excellent time management, prioritisation and communication skills;
• Well organised;
• Ability to work under pressure and meet tight deadlines without compromising quality;
• Excellent command of the English language (verbal and written);
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, Teams);
  • Ability to proactively identify bottlenecks or delays and communicate these upfront together with the resolutions;
  • Advanced working knowledge of business compliance in accordance with relevant laws and regulations including, but not limited to the Companies Act of 2008, including SETA compliance (i.e., collation of the WSP and training funding), Protection of Personal Information Act (POPIA), Basic Conditions of Employment Act, Occupational Health and Safety Act, etc;
  • Understanding of the Government tender process is advantageous; and
  • Background knowledge of human resources management is advantageous.

SUMMARY OF KEY ROLES AND RESPONSIBILITIES

The successful candidate will be supported by an assistant, receptionist, cleaner and gardener and will take overall responsibility for:

• General office upkeep and maintenance of the Centurion Office;
• Managing stationery, consumables, and groceries;
• Fulfilling Human Resource functions (including recruitment, resignations, leave management, training plan preparation and implementation, performance review processes, etc.;
• Marketing materials and events (internal and external);
• Compliance with relevant laws and regulations, Company Policies and BBBEE;
• Oversight and quality assurance of the Tender Administration process;
• Asset Management and Insurance Portfolio for Company Assets;
• Implementing and maintaining a Company wide Document Management System and Maintaining Company Records;
• Co-ordinating and managing internal Management Meetings;
• COVID-19 Compliance Officer, office readiness and daily compliance (Review of Policies and Forms and to conduct Monthly Audits); and
• Any other administrative tasks.

OTHER DUTIES

• Need to know key personnel (both external and internal) and need to understand the organisation’s vision, values, aims and objectives; and
• Assisting with other ad-hoc and/or personal tasks from time-to-time.

CLOSING DATE

Closing Date: Tuesday, the 15^th of June 2021.

CONTACT DETAILS         

Email applications to: <--------Please upload your CV here--------, including references relevant to the post.

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