Office Administrator

Recruiter:

South Cape Recruitment

Job Ref:

CAW000759/CH

Date posted:

Tuesday, March 3, 2026

Location:

George, South Africa

SUMMARY:
Office Administrator

Our client based in George is looking for a senior Administrator to join them - understanding of HOA would be advantageous.

POSITION INFO:

Duties and Responsibilities include but not limited to:

Daily

Assisting the Board of Directors and Estate Manage in administrative and other tasks as per instruction
General office administration - client reception / telephones / filing / maintaining suppliers / electricity management
Fee invoice schedule
contractor application (HOA)
Plan submission process
Security administration
Manage CRM system

Weekly
Liaising with municipal services - any issues, reporting and resolution of issues, including data capture for sewer removal services
Database management and updating
Financial administration - data collection, capturing unpaid invoices for payment
Process gas orders and invoice accordingly
Online monitoring of property alerts
HR Administration - temp timesheet
Administer Formal written letters to members
Maintenance request
TLB Bookings
Process Client Invoice

HR Administration
Monthly wage schedule
Salary advice
UIF
Contracts

Financial Administration
Schedule all month end payments
Prepare bank statement descriptions for payment allocation
file monthly invoices / receipts
All other duties as required by management

Qualifications:

Matric - combined administration / secretarial qualification would be advantageous
Fluent in English and Afrikaans
Computer literate - MS Office Suite / Pastel / SAGE online / Biometrics
Own reliable vehicle - due to location

Competencies:

Ability to work independently
Excellent communication (English / Afrikaans)
Accurate with strong attention to detail
Financial acumen
Organized
Multi-tasking
Strong computer literacy
Problem solving skills

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