Office Administrator

SUMMARY:
One of our client's is looking for an Office Administrator based in Rustenburg, Northwest.

POSITION INFO:
Job Description

• Daily update of cashbooks for various entities
• Ensure bank accounts are linked where possible and timeously captured
• Ensure all invoices are processed
• Monthly balance sheet recons to be prepared by the 20th monthly
• Ensure compliance with the company tax submissions and that submissions are done timeously to avoid any penalties and interest.
• Present the client with regular updates and weekly feedback on the companies financial position and performance.
• Ad hoc responsibilities as requested from time to time.
• Reconcile supplier accounts from time to time and after accounts are finalised,

• Go to branches to collect cash and supporting documents.
• Keep the accounting records up to date and provide a weekly update to the Managing Director.
• Be capable of loading payments, take accountability and responsibility by understanding what is being paid, which account it gets allocated to, and interrogate payments. Be in a position to provide feedback on payments. Ensure the accuracy of payments to prevent risks of duplication and mistakes.
• Prepare and submit all statutory returns (i.e. VAT returns, PAYE, COIDA, UIF submissions, payroll, EMP 501)
• Be proficient on various accounting systems including Sage One and Xero
• Prepare financials using either Caseware or Draftworks
• Assist with various client accounts from time to time
• Manage the company’s payroll and ensuring confidentiality is maintained at all times

• Display leadership qualities
• Be trustworthy and reliable
• Be able to work independently
• Be proficient in excel
• Be punctual and ensure discipline is maintained at all times.

• Valid driver's license
• Relevant financial qualifications
• Grade 12
• 5 years and more experience
• Computer Literate: Sage one and Xero