Night Shift Transport Controller

SUMMARY:
Are you a skilled transport professional with a proven ability to manage people, vehicles, and schedules under pressure? As Night Shift Transport Controller, you’ll oversee drivers, routes, and collections to ensure smooth, efficient operations throughout the shift. If you’re organized, decisive, and ready to take ownership of critical logistics, this role is designed for you.

POSITION INFO:
JOB SUMMARY 

Responsible for all Drivers, Runners, and vehicles, as well as efficient route planning and coordination of collections.

RESPONSIBILITIES

Management of the vehicle tracking system 

• Daily tracking of vehicles to ensure that we follow the best possible route. 
• Efficient route planning, using the vehicle management route optimization system. 
• Actively monitor all night shift drivers and vehicles to prevent unauthorized stops and ensure all scheduled collections are completed. 
• Track progress on each vehicle’s route and intervene as necessary to keep operations on schedule.

• Ensure vehicles leave the yard no later than 15 minutes after their shift has commenced. 
• Provide daily collection schedules from the vehicle management system and amend when required on the applicable system. 
• Schedule / reschedule or cancel collections on the vehicle management system when applicable. 
• Ensure all vehicles are completely offloaded by the end of the shift to minimize turnaround times (sites and MRF’s) and improve productivity. 
• Ensure each vehicle’s weight on arrival and departure is recorded using the weighbridge (where applicable). 
• Confirm that all vehicles are reverse parked in their designated parking bays. 

• Manage all vehicle breakdowns immediately by notifying the relevant accredited service providers. 
• Log all breakdowns, including time, location, vehicle number, and the nature of the issue. 
• Follow up to ensure timely response and resolution. 
• Update relevant teams and reschedule collections where required due to the breakdown.

• Ensure that staff members work productively and efficiently, as stipulated in their job description. 
• Ensure that staff members wear the correct Personal Protective Equipment (PPE) 
• Ensure employees clock in and clock out daily.  
• Assist Drivers in completing accident and damage report as per the company SOP’s. 

• Print all required delivery and collection manifests (manifest pack) for each Driver and issue this to them. 
• Ensure that all manifests are received, completed, and handed over to the relevant person. 
• Comply with Manifest application usage for all vehicles. 
• Verify that all night shift manifests are completed and submitted digitally. 
• If digital records are incomplete, take immediate corrective action to ensure compliance. 
• Review Webfleet and close off all completed night shift orders. 
• Reassign any incomplete collections to the next appropriate shift (day or night) and update Webfleet accordingly. 
• Send the day shift orders to Webfleet no later than 06:00. 
• Complete the Night Shift Collection Report and post it to the Contract Managers Group before your shift ends.

• Follow up on and complete leave forms when requested. 
• Verify remaining leave amounts with HR.  
• Ensure all leave forms are sent to HR before concluding payroll. 
• Ensure employee transfers are done before concluding payroll. 

• Update all staff on all legislation, rules and responsibilities as prescribed in the company’s COVID-19 SOP 
• Validate Drivers and Runners medicals.  
• Book and plan inductions on various sites as required. 
• Complete breathalyzing tests upon staff arrival for shift and conduct random checks throughout the shift. 
• Confirm that the breathalyzer registers are signed. 
• Ensure staff SOP’s and SWP are valid and in place when being used. 
• Ensure the Drivers and Runners clean their vehicles daily. 
• Handle injuries on duty and report as prescribed by the company IOD policy. 
• Action corrective or preventative procedures when and IOD takes place.  
• Ensure that all incidents and accidents are investigated and reported, and that preventative action is taken to avoid further incidents or accidents.

• Matric / grade 12, a relevant degree / diploma will be highly advantageous. 
• Must be willing to workday shift or night shift, in accordance with a monthly roster. 
• Minimum 3 years working experience in a similar role.  
• Valid driver’s license with own reliable transport preferable 
• Must be well presented, professional and have excellent communication skills.