Mining Creditors' Clerk

• Grade 12
• Degree or Diploma in Finance / Accounting / Credit Management / Bookkeeping
• ERP System (Sage Evolution / Ostendo)
• 5 years’ experience as a Creditors’ Clerk
• Administrative Skills
• Computer Literacy

Duties and Responsibilities:

Creditors

• Maintaining creditor database on the ERP System
• Capturing invoices for month end (ERP System)
• Allocation of payments to specific invoice
• Email remittance to suppliers at month end
• Prepare supporting documents for international payments (shipping documents)
• Ensure filling is done accurately and timeously (EFT, Invoices, Recons)
• Reconciliation of creditors account on a monthly basis
• Request outstanding invoices, Proof of Deliveries and statements from Suppliers
• Resolve queries with suppliers (based on recons) on a monthly basis
• Resolve queries with internal departments on a daily basis
• Assist with the annual external audit by preparing creditor samples and assist with any queries / explanations during the actual audit
• Follow up on outstanding invoices to comply with the VAT Administration Act
• Follow company and department procedures and make suggestions on improvements.

Cashbook Payments

• Receive daily payment documentation and determine which are creditor payment and which are general payments and forward for cashbook capturing
• Process paperwork for daily COD to suppliers

Credit Card Recons

• Follow up with Company Credit Card users based on monthly Credit Card Statement
• Ensure accurate allocation of credit card expenses
• Capture credit card claims on the ERP System
• Inform card holder in the case of discrepancies
• Reconcile credit card statement with the cashbook
• Ensure filling is done accurately and timeously (receipts, statements, recon)

General

• Assist with the accurate capturing of sales orders as received from Sales (on the ERP System)
• Assist in the Finance department as and if required
• Ad hoc tasks required by management