SUMMARY:
Job Title: Maintenance Coordinator
Location: Witbank / eMalahleni (office-based)
Industry: Water Treatment | Engineering | Operations & Maintenance
Type: Full-Time / Environment: Fast-paced, operationally-driven
About the Role
Our client, a leading provider of water and wastewater treatment solutions, is seeking a Maintenance Coordinator – Operations & Maintenance (O&M) to act as the operational “control tower” for day-to-day maintenance across active sites. Based in Witbank / eMalahleni, this office-based role is critical for ensuring high plant uptime, rapid response to breakdowns, spares readiness, accurate job documentation, and professional client reporting. The ideal candidate is highly organised, process-driven, and able to coordinate multiple site teams while maintaining administrative control over maintenance schedules, procurement, and reporting. This is a hands-on role for someone who thrives in a fast-paced, operational environment and wants to directly contribute to plant reliability and client satisfaction. (Own vehicle and valid License needed)
POSITION INFO:
What you’ll be doing
Primary Function – Maintenance Scheduling & Coordination
- Maintain and update weekly/daily maintenance schedules (planned and reactive).
- Coordinate technician allocation, travel logistics, site access, and client notifications.
- Prioritise breakdowns and urgent work based on site criticality and SLA requirements.
- Track open jobs, follow up progress, and ensure close-out documentation is completed.
Primary Function – Spares, Materials & Next-Day Readiness- Assist teams to identify required spares, consumables, and tools for next-day tasks.
- Confirm availability with stores/suppliers and ensure timely procurement/dispatch.
- Maintain basic spares lists per site (critical spares/minimum stock).
- Escalate long-lead items early and propose interim solutions to avoid downtime.
Secondary Function – Quotations, Procurement Support & Cost Control- Request and compare supplier quotations and submit for approval.
- Prepare clear scope notes to reduce errors and rework.
- Follow up on POs, deliveries, and lead times, report exceptions.
- Support cost tracking by attaching supporting evidence to job packs.
Secondary Function – Job Cards, Reporting & Document Control- Compile and issue job cards/work orders including scope, risk notes, parts, and sign-off requirements.
- Ensure completed job cards are returned with photos/readings and client sign-off where required.
- Compile professional site visit reports, maintenance summaries, and breakdown reports.
- Maintain traceable digital filing for audits, compliance, and reporting.
Client Communication & Service Support- Communicate professionally with clients regarding schedules, downtime, and progress updates.
- Manage expectations and ensure internal alignment on deliverables.
- Escalate recurring issues, safety risks, or performance deviations to management.
Systems, Data & Continuous Improvement- Keep maintenance records current (Excel registers / CMMS if implemented).
- Track recurring faults, parts usage, response times, and provide management summaries.
- Recommend improvements to scheduling, spares control, and reporting quality.
What you’ll need- Relevant technical qualifications (artisan, technical diploma, or engineering-related).
- Proven experience coordinating maintenance activities across multiple sites/teams (planned and reactive).
- Strong administrative skills: job cards/work orders, filing, reporting, and close-out documentation.
- Comfortable with supplier interaction: RFQs/quotations, scope clarifications, delivery follow-ups, and basic cost control.
- Strong Excel skills; CMMS exposure advantageous.
- Valid driver’s license and willingness to travel to operational sites as required.
- Excellent communication skills (written and verbal).
- South African ID
What is in it for you?- Competitive take-home salary: R20,000 – R33,000 per month, subject to statutory deductions.
- Opportunity to play a key role in ensuring operational excellence across multiple water treatment sites.
- Exposure to technically challenging maintenance coordination and operational management.
- Mentorship, growth, and professional development within a specialized engineering sector.
- A fast-paced, dynamic environment suited to organized, proactive individuals.
A Few Things to Know- Office-based role in Witbank / eMalahleni (non-hybrid).
- Standard hours: Monday to Friday, 07:00–17:00; occasional overtime/Saturday work may be required.
- Occasional travel to operational sites as required.
- Fast-paced, operational environment requiring initiative, adaptability, and resilience.
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