MAINTANANCE ADMINISTRATOR

SUMMARY:
MAINTANENCE ADMINISTRATOR

CAPE TOWN

R19 000 CTC PER MONTH

POSITION INFO:
Minimum requirements:

• Matric and post matric qualification would be beneficial 
• Minimum 3+ years of experience in Administration
• Strong Administration experience 
• Strong interpersonal skills to handle queries from tenants, and technical staff via phone, email, or messaging apps
• Attention to detail for accurate record-keeping and reporting
• Proficiency in MS Office (especially Excel for reporting) and specialized maintenance software such as MRI/ MDA
• Ability to prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan
• Receive maintenance requests, generate work orders (Job Cards), coordinate daily and preventive maintenance schedules for internal teams and external trades
• Liaise with approved contractors to obtain quotes, assign tasks, and verify that jobs are completed to standard via photo or physical verification
• Process invoices from suppliers and contactors and facilitate tenant recoveries or insurance claims (e.g., for burst geysers)
• Maintain accurate logs in Computerized Maintenance Management Systems (CMMS) such as MRI / MDA
• Track and reorder supplies, spare parts, and tools to ensure the maintenance team is always equipped for repairs
• General office duties like filing, data entry, managing communications, and supporting managers
• Responding to maintenance requests, providing updates, and handling complaints efficiently
• Preparing reports, tracking costs, and providing data for management
• Ensure all maintenance activities comply with health and safety regulations (e.g., ISO 9001 or OHSA) and maintain certification records for equipment like cranes or elevators
• Monday – Friday (08:00-17:00), but includes rotational or weekend shifts for emergency maintenance coordination – (Standby every second weekend)