Logistics and Administrative Coordinator

Recruiter:

Helderberg Personnel CC

Job Ref:

SW006518/JM

Date posted:

Thursday, August 13, 2026

Location:

Stellenbosch, South Africa

SUMMARY:
My client, a well-established concern within the agricultural industry has an excellent opportunity for a Logistics and Administrative Coordinator with a relevant qualification and 2 - 3 years' experience in a logistical role to join their team.

A relevant degree will count in the candidate's favour.

POSITION INFO:
EXPERIENCE AND QUALIFICATIONS:

Minimum 2-3 years’ experience in a Logistics role
Relevant degree will count in the candidate's favour

RESPONSIBILITIES:

Internal stock transfers.
Processing supplier & client invoices.
Processing storage and transport invoices.
Compiling, submitting and sending contracts to suppliers and clients.
Compiling, submitting and sending internal contracts.
Collecting signed contracts and submitting them on internal system.
Managing the monthly bank audit by collecting and saving Proof of deliveries (POD’s) invoices and signed contracts.
Six (6) month reconciliations.
Monthly commission reports.
Stock control and weekly stock reports.
Collecting documentation to add new suppliers and clients to our existing book.
Handling of daily queries from team, suppliers, clients and transporters.
Negotiate rates with transporters.
Communication with suppliers and loading points.
Follow-up with transporters to determine ETA.
Updating system from loaded to delivered.
Adding new transporters to our existing book and ensuring GIT insurance is in place.
Develop relationships with transporters, clients and suppliers.
Compile transport contracts.
Good communication with clients keeping them informed about the status of the cargo.
Identifying key role players at loading and off-loading points.
Daily administration function – feed all load data into computer database; reconciliation of POD’s and loading weights.
Weekly planning of truck movements and stock delivery.

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