Logistics Coordinator

SUMMARY:
Our client is looking for an individual who will play a pivotal role in supporting the 
administrative functions and logistical operations of their organization. The successful 
candidate will be responsible for ensuring efficient administrative processes, 
maintaining accurate records, reporting on various administrative and logistic topics 
and providing support to various departments. The company is based in Midrand and is on a contractual basis.

POSITION INFO:
Requirements:
National Diploma or Degree in Logistics, Supply Chain, or related field
Minimum 2-4 years experience within a logistics or supply chain environment
Proficient in Microsoft Excel and logistics software (e.g., SAP, Sage)
Strong organizational and communication skills
Must be available for ‘on-call’ jobs

Advantageous:
Knowledge of customs clearance processes
Familiarity with South African road freight regulations

Key Responsibilities:

1. Administrative Support:

Assist in the day-to-day administrative tasks, including managing and implementation of all approved standard operating procedures (SOP)schedules, 
service level agreements (SLA’s), and handling correspondence
Serve as a compliance point of contact for internal and external stakeholders

2. Logistical Administration: 

Manage Logistical requirements: 
1. Fleet Management
2. Rental Fleet Management 
3. Repairs and Maintenance 
4. Fuel Management 

Process invoices, expense reports, and reimbursements accurately and in a timely manner
Managing petty cash requirements responsibilities as per company protocols
Reconcile discrepancies by collecting and analysing spend information
Assist in budget preparation and monitoring expenses against budgets

3. Record-Keeping and Compliance:

Maintain accurate and up-to-date logistical records and documentation
Ensure compliance with organizational policies and procedures, as well as regulatory requirements
Assist in audits and financial reviews by providing necessary documentation 
and information

4. Communication and Coordination: 

Communicate effectively with internal teams, suppliers, and clients regarding administrative and logistical matters
Coordinate with other departments to facilitate smooth operations and resolve issues as they arise
Handle inquiries and requests related to administrative and logistical matters promptly and professionally
Process Improvement: Identify opportunities to streamline administrative processes and enhance efficiency
Implement best practices in logistical management and administrative operations
Recommend improvements to policies and procedures to support organizational goals