Logistics Co-Ordinator

SUMMARY:
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POSITION INFO:

Objectives:

• Control & record the movement of stock (Equipment & PABX)
• Ensure a high quality of work, service and a high level of efficiency

Duties and Responsibilities:

• To accurately control the movement of all equipment – new installations, rentals, cash, loan equipment and ensure all meter readings are recorded accurately.
• To keep the system up to date with all equipment returned.
• To control and record all incoming Equipment Movement Advice (EMA’s) forms for all configurations and ensure the necessary equipment is ordered timeously, provided approvals received.
• Refurb Stock holding report list to be sent to the Operations Director weekly
• Booking of couriers to collect stock from supplier’s / dealers upcountry and arrange with drivers to collect from suppliers if local.
• Processing for any faulty or damaged stock to be sent back to suppliers for credit or replacement.
• Keeping equipment stock holding spreadsheet up to date daily.
• Send collection PODs to Dealers / PABX department to arrange collection for clients with end of contracts, upgraded, etc. and prepare equipment collection email daily.
• To liaise with various departments regarding delivery of equipment and installation dates
• Completion of scrap forms for Equipment / PABX stock.
• Ensure Legal / Voluntary Surrender stock are stored safely and marked clearly with client name, list of stock with item codes / quantities and end contract dates.
• Investigate and report on Demo / Reserved / Credit / Loan / Van Stock lists to Inventory Manager monthly.
• Pre stock take prep duties for weekly / monthly stock counts and prepare areas for Financial Year End Stock Take and Mid-Year Stock Take, which includes working over a weekend twice per year
• Assist with Financial Year End Stock Take and Mid-Year Stock Take and Investigations of any Stock Discrepancies within a time frame given by Management.
• Working late the last working day of the month for month end loading
• Scanning and Filing of all POD’s and all paperwork generated by the Logistics Department.
• Co-ordinate Dealer installations, when a Dealer orders a machine and requests us to attend to the delivery and installation of the machine on their behalf.
• To ensure that equipment is collected timeously at the end of a contract or upgrade of equipment and co-ordinate the collection of our up-country equipment with dealers
• Co-Ordinate the moving of equipment on behalf of customers and attend to supplying the customer with a quote.
• To assist with all reasonable work-related tasks when required.
• Prompt arrival and departure to and from the workplace.

Key Performance Area:

• Ability to work unsupervised
• Good oral & written communication skills
• Quality of work and accuracy of records
• Clearance of queries
• Have a systematic approach and prioritize logically
• Able to work under pressure in a fast paste environment
• Software: Excel / Outlook, Word.