Lodge Finance Administrator

SUMMARY:
A Lodge Finance Administrator at a 5-star game lodge in the Kruger National Park is responsible for overseeing the lodge’s day-to-day financial administration, procurement controls, reporting, and supporting operational departments to ensure smooth financial operations in a luxury hospitality environment.
Duties and Responsibilities
Financial Administration

• Process supplier invoices, purchase orders, and payment requests.
• Manage creditors, debtors, and reconciliations.
• Handle petty cash, forex floats, and daily cash-ups.
• Capture financial transactions accurately into accounting systems.
• Assist with payroll administration and staff expense claims.
• Reconcile bank accounts and financial records.
• Ensure all transactions comply with company financial policies and South African tax regulations.

• Monitor departmental spending against budgets.
• Prepare weekly and monthly financial reports.
• Assist with forecasting and variance analysis.
• Compile month-end reports for Head Office and lodge management.
• Coordinate finance meetings with department heads.
• Track CAPEX expenditure and fixed asset registers.

• Manage procurement procedures and supplier communications.
• Verify pricing, quantities, and tax compliance on invoices.
• Assist with inventory and stock control processes.
• Monitor lodge operational costs to minimise waste and overspending.
• Coordinate with departments regarding purchasing requirements.

• Maintain accurate employee and supplier records.
• Assist with vehicle administration and lodge operational documentation.
• Support HR administration where required.
• Liaise between Finance Head Office and lodge departments.
• Ensure compliance with lodge policies and audit standards.
• Provide administrative support during management absences.

• Occasionally assist with guest hosting and front-of-house duties.
• Support smooth lodge operations during busy periods.

POSITION INFO:
Minimum Qualifications

• Grade 12 / Matric certificate.
• Diploma or Degree in Finance, Accounting, Hospitality Management, or related field preferred.
• Bookkeeping or accounting certifications are advantageous.

• 3–5 years’ experience in finance administration or hospitality finance.
• Previous experience in a 4-star or 5-star lodge or hotel environment preferred.
• Experience with procurement systems and accounting software.

• Strong knowledge of:
• Microsoft Excel, Word, and Outlook
• Sage, Xero, Pastel, Opera, Micros, or similar systems
• VAT, PAYE, and general accounting principles
• Financial reporting and reconciliation experience.
• Inventory and stock management knowledge beneficial.