Lodge Facilities Coordinator

SUMMARY:
A premier safari lodge is looking for a LODGE FACILITIES COORDINATOR to join their operations team.

POSITION INFO:
Operating in a world-class hospitality environment where exceptional guest experiences are built on flawless behind-the-scenes operations, this lodge values professionalism, efficiency, and attention to detail. They are seeking a hands-on, solutions-driven individual who can confidently coordinate facilities, maintenance, security, and fleet operations while ensuring the property remains safe, compliant, and maintained to the highest standards.

Candidate Responsibilities:

• Coordinate preventative and reactive maintenance across the lodge.
• Conduct routine inspections of guest areas, staff accommodation, offices, workshops, and operational facilities.
• Ensure all maintenance requests are logged, prioritized, and completed within agreed timelines.
• Manage maintenance schedules for buildings, electrical systems, plumbing, HVAC systems, generators, water systems, roads, and other infrastructure.
• Monitor maintenance costs and assist with budget control.
• Ensure maintenance tools, equipment, and spare parts are adequately controlled and available.
• Coordinate external contractors and service providers when required.
• Maintain accurate maintenance records and asset registers.
• Assist in the planning and execution of improvement and refurbishment projects.
• Coordinate all lodge security operations to ensure the safety of guests, employees, assets, and company property.
• Supervise and support security personnel and service providers.
• Conduct regular security inspections and risk assessments.
• Ensure access control procedures are followed for guests, visitors, contractors, and employees.
• Investigate security incidents and prepare reports for management.
• Ensure security equipment, alarms, radios, cameras, and access control systems are maintained and functional.
• Support emergency response procedures and incident management.
• Ensure compliance with company security policies and procedures.
• Maintain security records, occurrence books, and incident reports.
• Coordinate the operation, maintenance, and administration of all lodge vehicles.
• Monitor vehicle servicing schedules and ensure compliance with manufacturer recommendations.
• Maintain vehicle licensing, permits, insurance, and inspection records.
• Track fuel consumption and identify opportunities to improve efficiency.
• Coordinate transport requirements for guests, employees, suppliers, and contractors.
• Conduct regular vehicle inspections and ensure roadworthiness.
• Investigate vehicle incidents and submit reports as required.
• Monitor driver compliance with company policies and road safety regulations.
• Manage vehicle usage logs and fleet documentation.
• Support the implementation of Health & Safety standards throughout the lodge.
• Ensure facilities, fleet, and security operations comply with relevant legislation and company requirements.
• Participate in safety inspections, audits, and risk assessments.
• Assist in emergency preparedness, evacuation planning, and incident investigations.
• Promote environmentally responsible practices relating to energy, water, waste, and fuel management.
• Ensure all identified hazards are reported and corrective actions are implemented.
• Maintain accurate records for maintenance, security, fleet, and contractor activities.
• Prepare weekly and monthly operational reports.
• Monitor departmental expenditure and assist with budget planning.
• Obtain quotations and coordinate procurement requests in accordance with company procedures.
• Process purchase requests and supplier documentation.
• Track operational costs and identify cost-saving opportunities.
• Ensure all documentation is filed and maintained according to company standards.

• Grade 12 (Matric).
• Relevant qualification in Facilities Management, Maintenance, Engineering, Security Management, Operations Management, or a related field will be advantageous.
• Minimum of 3-5 years experience in facilities, maintenance, security, fleet, or operational coordination.
• Previous experience within hospitality, lodge, tourism, or remote-site operations preferred.
• Experience managing contractors and service providers.
• Facilities and maintenance management principles.
• Fleet and vehicle management.
• Security operations and risk management.
• Occupational Health and Safety legislation and practices.
• Budget control and procurement processes.
• Basic understanding of building, electrical, plumbing, and mechanical systems.

• Accommodation provided
• Meals on duty
• Additional benefits