Litigation Secretary (Matrimonial Law)

SUMMARY:
A well-established legal firm based in Sandton is seeking an experienced Litigation Secretary to join their team. The successful candidate will have a minimum of five years’ experience as a Litigation Secretary (Matrimonial Law) within a reputable legal practice, along with a Paralegal Diploma or equivalent legal qualification. The role requires strong knowledge of family law procedures, court processes, legal drafting, and experience working with systems such as Court Online and CaseLines. The ideal candidate will demonstrate excellent organisational skills, attention to detail, professionalism, and the ability to manage multiple priorities while maintaining strict confidentiality. This is an excellent opportunity to join a dynamic legal team and contribute to the efficient management of family law matters.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Family Law
BASIC SALARY              :           R25 000 – R30 000 + Benefits
START DATE                  :           A.S.A.P

REQUIREMENTS:

• Minimum 5 years’ experience as a Family Law Paralegal in a reputable legal firm.
• Paralegal Diploma or equivalent legal qualification.
• Proficiency in Microsoft Office, Court Online, and CaseLines.
• Sound knowledge of family law procedures and documentation.
• Strong understanding of court directives, rules, and filing requirements.
• Ability to independently draft formal letters, memoranda, and legal correspondence.
• Proficiency in using Court Online and CaseLines for case management.
• Excellent organisational skills for diary management and file administration.
• Experience managing billing cycles, invoicing, and debt collection.
• High level of accuracy and attention to detail in documentation and compliance.
• Willingness and flexibility to assist in other areas of law when required.
• Demonstrates integrity, discretion, and professionalism when handling sensitive legal matters.
• Takes ownership of assigned cases and ensures the timely completion of tasks.
• Ability to manage competing priorities and urgent matters efficiently.
• Clear, respectful, and professional communication with attorneys, clients, and external stakeholders.
• Ability to identify procedural gaps or risks and propose effective solutions.
• Works cooperatively with attorneys and colleagues to achieve case objectives.
• Maintains composure and productivity in high-pressure or changing environments.
• Maintains the highest level of confidentiality regarding client and case information.

• Prepare and process applications and actions in accordance with court rules, practice directives, and procedural requirements for the Magistrates’, Regional, and High Courts.
• Ensure compliance with procedural checklists for each case type.
• Draft and file all court documents, including notices, applications, affidavits, and correspondence with opposing attorneys.
• Track and manage dies (court timelines) and procedural steps for all actions and applications, ensuring timeous compliance with court rules and directives.
• Prepare and compile court bundles, ensuring accurate indexing and pagination.
• Utilize Court Online and CaseLines platforms proficiently, including initiating cases, filing documents, scheduling hearings, applying for dates, and managing electronic bundles.
• Provide assistance with general legal administration and support across other areas of law when required.

• Maintain and manage the attorney’s diary, scheduling key dates, deadlines, and court appearances.
• Track tasks, follow up on pending matters, and ensure all procedural steps are completed within prescribed timeframes.
• Manage the filing system, both electronic and hard copy, ensuring all documents are properly organized and easily retrievable.
• Attend to billing management, including drafting fee notes, managing time entries, overseeing client billing, and assisting with debt collection and fee recovery.
• Independently draft and dispatch sheriff letters, identify the appropriate sheriffs, manage document service, and maintain records of proof of service
• Draft internal memoranda, client communications, and collection notices.
• Follow up on outstanding payments and maintain accurate financial tracking of client accounts.

• Draft and respond to the attorney’s emails promptly and professionally.
• Liaise with clients, sheriffs, counsel, and court officials on procedural and administrative matters.
• Maintain strict confidentiality when handling all client information and sensitive correspondence.

• Monday to Friday: 08:00 – 16:30