Litigation Secretary

SUMMARY:
Umhlanga - Step into a dynamic legal environment where your organizational expertise and dedication to excellence make a tangible impact. Advance your career by taking ownership of a diverse litigation portfolio and delivering exceptional client service.

POSITION INFO:
Our client is an established and reputable legal practice committed to delivering high-quality legal solutions and maintaining professional standards across various areas of law.

An exciting opportunity exists for an experienced Litigation Secretary or Paralegal to manage litigation files from inception to finalization. This permanent role requires a meticulous professional who excels at meeting strict deadlines and coordinating complex legal administration.

Key Responsibilities 

• Managing litigation files from inception to finalization.
• Drafting and preparing pleadings, notices, affidavits, applications, and correspondence.
• Monitoring court dates, deadlines, prescription periods, and diary entries.
• Preparing court bundles and trial bundles.
• Liaising with clients, counsel, sheriffs, correspondents, experts, and court officials.
• Following up on service of documents and ensuring compliance with court rules.
• Maintaining, updating, and electronically filing all records properly.
• Obtaining instructions and keeping clients informed of developments.
• Assisting attorneys with trial preparation and consultations.
• Ensuring strict compliance with office procedures, FICA requirements, and file management standards.
• Following up on outstanding reports, documents, invoices, and expert appointments.
• Assisting with billing, timesheets, and recovery of fees where required.

• Matric 
• Relevant Paralegal, Legal Secretarial, or Legal Qualification (Advantageous).
• Minimum 3 years' litigation experience within an attorneys' practice.
• Comprehensive knowledge of Magistrates' Court and High Court procedures.
• Strong drafting and administrative skills.
• Excellent organizational and time-management abilities.
• Ability to manage a high-volume litigation portfolio.
• Strong computer literacy, including Microsoft Office.
• Valid driver's license will be advantageous.

• Exceptional attention to detail.
• Ability to prioritise matters effectively.
• Strong diary and deadline management.
• Ability to work independently with minimal supervision.
• Excellent communication and client liaison skills.
• Professionalism and confidentiality.
• Accountability and ownership of assigned matters.
• Ability to work under pressure and meet strict deadlines.