Legal Secretary

Recruiter:

Net Talent

Job Ref:

L Sec

Date posted:

Wednesday, March 4, 2026

Location:

Pretoria, South Africa

Salary:

300000

SUMMARY:
Legal Secretary required in Pretoria

POSITION INFO:

Responsibilities

1. Legal Administration

Draft, format and type legal correspondence, contracts, disciplinary documentation, and notices.
Maintain and update legal files, employee records, and compliance documentation.
Assist with CCMA referrals, disciplinary hearings, and labour relations documentation.
Schedule legal consultations, hearings, and meetings.
Liaise with external attorneys, labour consultants, and regulatory bodies when required.
Ensure company compliance documentation is current and properly archived.

2. HR Administration

Maintain accurate employee files (contracts, warnings, leave records, performance records).
Assist with recruitment administration (advertisements, interview scheduling, reference checks).
Prepare employment contracts, addendums, and HR letters.
Capture and update HR information on HRIS systems.
Assist with onboarding and induction documentation.
Support payroll with leave records and HR documentation submissions.

3. Compliance & Record Keeping

Ensure POPIA compliance regarding employee records.
Maintain confidentiality of sensitive legal and HR information.
Assist with internal audits and compliance reporting.
Track expiry dates of contracts, permits, and regulatory documentation.

4. General Administrative Support

Manage diaries, meetings, and minute-taking.
Prepare reports, presentations, and spreadsheets.
Handle incoming correspondence and maintain filing systems.
Provide administrative support to management as required.

Requirements

Grade 12 (Matric).
Secretarial Diploma / Legal Secretarial Qualification / HR Certificate (advantageous).
3–5 years’ experience as a Legal Secretary, HR Secretary, or similar administrative role.
Experience in labour law administration and disciplinary processes preferred.
Experience in the logistics, transport, or distribution sector advantageous.
Strong MS Office proficiency (Word, Excel, Outlook).
Experience with HR systems (e.g., Sage HR, VIP, or similar) advantageous.

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