Landlord Liaison Officer

SUMMARY:
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POSITION INFO:

Who are we:

We are a premium outdoor billboards and advertising company

Who are we looking for:

We are looking for a Landlord Liaison Officer to maintain the current holding of the business through sustainable relationships and stability with the current landlords.

What will you do:

Contract Management:

• Expiry dates of lease agreements are monitored and flagged to ensure on-time renewal
• Viable rates and contracts are signed and in place for renewals based on negotiation with the landlords and securing of existing advertising rights
• Complex legal vetting of agreements are complete
• Special terms and conditions of new and renewed contracts are actioned
• Contract risks are identified and managed

Landlord liaison

• Landlords are satisfied through ongoing effective communication and relationship building
• Landlords queries are solved appropriately and timeously
• Landlord are considered by importance and priority
• Landlord’s birthdays are monitored and actioned
• Landlord gifts are sourced and presented within annual budget

Reporting and Codesphere

• Landlord meetings are reported to management through minutes or call reports
• The Legal Manager is well informed of all landlord activity via weekly meetings
• Relevant landlord information and contracts are captured, accurate and current on Codesphere
• Landlords are linked to sites and lease agreements upon signed of agreements
• Risks per site and landlord are loaded and maintained on Codesphere system
• Landlord interaction is recorded on Codesphere
• Accurate reports are pulled from Codesphere

Administration

• Proper and accurate filing systems are in place and up-to-date
• Files are safeguarded with no leakage of confidential information
• Assistance is provided to the tender team as required

Technology

• The systems automate most administrative processes and are used to their maximum potential
• Mobitech and Codesphere systems are populated and maintained by staff
• Mobitech and Codesphere are being used effectively to improve departmental efficiency
• Reports pulled from systems are accurate and enable analysis
• New technology is investigated to improve efficiency

What will you need:

• Grade 12 plus project and property management or paralegal qualification
• Understanding and interpretation of contracts
• Knowledge of municipal bylaws and policies and procedures
• Knowledge of re-zoning and building line applications
• Negotiation skills
• Liaison skills
• Strong presentation skills
• High level communication skills
• Good geographical knowledge of South Africa
• Good knowledge of business English and Afrikaans
• Good working knowledge of MS Office
• Driver’s license and own transport