LEGAL ASSISTANT

SUMMARY:

Cape Town – WC:  Administration of and reporting on all legal matters and administrative requirements of the Legal Services Department including contracts, company secretarial (where required), infringements, general litigation, member disputes and legal queries

POSITION INFO:

MINIMUM REQUIREMENTS

Matric

Paralegal Degree/Diploma or B Degree in Law or related Field

OR

More than 5 years’ experience in a legal or similar environment, preferably as a senior paralegal or legal administrator

Computer literate

Strong written and verbal communication skills

Finance: 

Cost Control: Ensure policies and procedures are adhered to

Operational Excellence:

Technical Response:

• Prepare, compile, proofread and revise several draft types of documents and policies including legal and policy documents, management reports, policies, marketing materials, advisory notes, and other material
• Ensure effective administrative information and assistance to Legal, Compliance and Business Development Departments.
• Must be able to understand and adhere to client’s styles and processes for returning work and produce, check and return own work directly to the client
• Effectively and positively communicates with clients, team members and other stakeholders to confirm to and comply with instructions and to manage deadlines.
• Attend to company compliance activities – where required or instructed

Administration:

• Daily record keeping with electronic and hard copy filing of documents
• Create, organize and arrange information including the formatting of complex document in various templates and generate reference tools for easy retrieval
• Maintain and update databases and tracking systems
• Respond to all case-related queries and deliver quality work and replies within the required time frame
• Be proactive in identifying opportunities to develop the service to clients and highlights these to the Client Service Manager and head of department

Research:

• Assist from time to time with introductory and preliminary high level legal researching activities.

Customer Intimacy

Implement and manage key relations

• Ensure and maintain ongoing exceptional relationships with the customers

People:

Comply with company code of conduct, policies and procedures

• Company code of conduct, policies and procedures are adhered to.

Knowledge:

• Sound knowledge of legal principles
• Systematic knowledge of databases and tracking systems
• Proficiency in Microsoft Office, Lexis-Nexis, and scheduling software.
• Knowledge of or experience in legal collections and litigation processes
• Knowledge of case and court file management
• Basic understanding of compliance, corporate secretarial and corporate governance systems and processes.
• Basic understanding of copyright, company and labour law will

SKILLS

Strategic planning competencies:

• Demonstrating conceptual ability
• Managing change

Management competencies:

• Planning
• Organising resources
• Controlling utilization of resources and operational activities
• Problem solving skills
• Analytical thinker

People management competencies:

• Communication skills
• Handling conflict
• Valuing diversity
• Change management

 Communication Competencies:

• Preparing and conducting presentations
• Compiling reports
• Chairing meetings

Self-Management competencies:

• Pursuing learning opportunities and self-development
• Time-Management
• Deadline-orientated

Customer Management competencies

• Building & maintaining relations
• Handling complaints/incidents

ONLY short-listed candidates will be contacted

To apply CLICK THIS LINK --------Please upload your CV here--------> and submit your CV

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