LEASE ADMINISTRATOR - JOHANNESBURG (PROPERTY EXPERIENCE REQUIRED)

SUMMARY:
POSITION PURPOSE: To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements. To effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and maximising rental income.

POSITION INFO:

RESPONSIBILITIES:

• Attend to leasing and lease renewals, rent reviews, negotiations and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a Landlord and Tenant perspective).
• Capturing of all new lease agreements, lease renewals and lease corrections on SAP.
• Assist accounting services, (Debtor and Credit control), by arranging rent collection and payment of rentals, adjustments, reconciliations, variance reporting and vendor creation.
• Assist in compiling deviation reports and communicate. Implement preventative stepsto prevent recurring.
• Keep, maintain and update detailed monthly status updates of own building classifications (Operational, Investment and Tenant Occupied.)
• Assist with the compiling of budgets for rentals and domestic services, i.e. income and expenditure projections, forecasts and budget vs. actual costs.
• Maintain databases of property management systems for Company owned and leased premises.
• Assist with compiling property related reporting schedules.
• Assist in maintaining asset register of National Property Portfolio.
• Assist the tenant management and administration, i.e. tenant retention by meeting with tenants and responding to their needs.
• Assist and interact with Business Units and Third Parties in respect of additional space requirements (company-owned and leased) and maintenance requirements.
• Co-ordinate and facilitate the restoration of vacated premise together with the ceasing of payments.
• Assist with compiling business cases or motivations to secure funding for upgrade of own buildings and emergency repairs.
• Actively maintain a reminder system to ensure finalisation of all matters pertaining to lease administration.
• Works within the broad framework of existing policies and guidelines, as amended from time to time.

MINIMUM REQUIREMENTS: 

QUALIFICATION AND EXPERIENCE:

• Grade 12 or relevant qualification equal to NQF level 4.
• Additional Property related qualification of any NQF 5 or higher.
• A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage.
• At least 3-5 years relevant experience in Property Management/Administration, i.e. leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services

KNOWLEDGE:

• Knowledge of South Africa’s property industry, property markets and general administration/Accounting/Finance acumen.
• Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement.
• EPS Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures.

SKILLS REQUIRED:

• Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
• Telephone Skills.
• Administration and organisational skills.
• Presentation skills.
• Interpersonal skills.
• Negotiation skills, i.e. leasing or brokering.
• Analytical/sound numeracy skills.

COMPETENCIES REQUIRED:

• Communication (both verbal and written.)
• Customer and quality focus.
• Interpretation of legal contracts and negotiations.
• Attention to detail.
• Time management.
• Methodical.
• Problem solving.
• Be able to handle stress in demanding situations.
• Attention to deadlines.
• Initiative.
• Self confidence.
• Assertiveness.
• Impact and Influence.
• Teamwork and co-operation.
• Self-starter.
• Integrity.
• Diligent.

SHOULD YOU NOT RECEIVE A RESPONSE WITHIN 10 WORKING DAYS, PLEASE CONSIDER YOUR APPLICATION UNSUCCESSFULL.

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