Junior Stock Controller

SUMMARY:
Description
We are seeking an energetic female as Junior Stock Controller that will assist the management and sales team by ensuring accurate stock control, and documentation processing. The Vehicle Stock Controller is responsible for maintaining up-to-date vehicle records, adhering to internal policies and industry compliance requirements, and facilitating the smooth flow of stock-related transactions within the dealership that align with clients' standards and dealership operations.

POSITION INFO:
Stock Management & Control

• Accurately capture and maintain all vehicle stock records in the Dealer Management System (e.g., Automate).
• Bring new and used vehicles into stock promptly, matching delivery documentation with internal systems.
• Manage vehicle stock entries and exits, ensuring accurate records.
• Create purchase orders for vehicle reconditioning and fitments, ensuring each payment has an associated order number.
• Ensure all trade-ins and buy-ins are brought into stock at the correct stand-in value.
• Arrange collection and couriering of Natis documents and spare keys for invoiced vehicles.
• Ensuring vehicles are settled in the required time frame on floorplan after delivery.

• Generate monthly reports on outstanding orders.
• Ensure deal files are complete with all necessary documentation (ID, proof of address, license, etc.) before invoicing.
• Manage licensing and registration documentation, particularly for used vehicles.
• Ensure all documentation complies with clients, OEM, and government regulatory standards.
• Prepare accurate daily, weekly, and monthly stock reports for management.
• Track outstanding orders and work with sales managers to resolve delivery or stock issues.
• Balance vehicle costing on the dealership management system against departmental cost sheets.
• Ensure all required documentation is present in deal files prior to invoicing.
• Compile month-end reports, including used vehicle stock and sales reports.

• Handle registration and licensing documents for the used vehicle department.
• Ensure compliance with all regulatory requirements.

• Work closely with Sales Executives and Sales Managers to ensure seamless operations.
• Foster strong working relationships with the sales team, workshop, service providers, and other stakeholders.

• Strong communication skills in English; proficiency in additional languages is beneficial.
• Excellent interpersonal abilities; capable of working collaboratively with various stakeholders.
• High attention to detail and accuracy.
• Ability to organize, control, and multitask effectively.
• Initiative and problem-solving capabilities.
• Customer-orientated with a commitment to service excellence.
• Proficient in planning, organizing, and monitoring performance against targets.
• Resilience under pressure; able to work productively in a fast-paced environment.
• Team-oriented yet capable of working independently with minimal supervision.
• Ethical, reliable, and self-motivated.
• Willingness to work flexible hours, including weekends and holidays, as required.
• Proficiency in Microsoft Office Suite, especially Excel.

• Matric Certificate.
• Minimum of 2-3 years’ experience as a Stock Controller. Experience in the motor vehicle industry will receive preference but not a necessity.
• Experience with dealership management systems such as Automate, Autoline, or Drive; experience with automotive industries systems is advantageous.