Junior Procurement Assistant - Chemicals

SUMMARY:
Position Overview/Summary To assist in the purchasing department in accomplish the primary goal of ensuring the purchasing needs and process are met timeously and efficient in arranging of goods and services that the organization requires.

POSITION INFO:

Qualifications
Grade 12 (Senior Certificate - high school qualification)
A relevant diploma and/or studying towards a procurement qualification advantageous

Experience
2 year''s administrative experience within a procuring environment.
SAP ERP systems experience an advantage
MS Office
Knowledge of chemicals

Responsibilities
All Admin duties in terms of procurement, raising PO''s forwarding to suppliers, liaising with supplier to ensure that all stock is received in time to ensure that supply to customers and branches are never stopped.
Assistant to the Procurement Manager with branch procuring and Imports Order processing, tracking, reporting, receiving, processing and updating Imports documents (IMC).
Negotiating with local suppliers and building long term relationships for branch level requisition.
Ensuring all materials are purchased on time, to specification, and at the best price available.
Liaising with branches and sales planning team for procurement forecasting purposes.
Coordinating deliveries and following up on all back orders- instructing the Logistics team in a coordinated manner to collect stock and export loads to branches.
Ensuring stock is received at an acceptable turnaround time.
Reporting to Procurement Manager and assistant on status of orders placed on a daily basis.
Ensuring that the Logistics team allocates orders for branches to the correct requisition.
Assisting the department with the supplier selection process and evaluation.
Assisting the department in ensuring replenishment orders are agreed on with the branches and are placed timeously as per the company strategy and range plan.
Tracking and giving feedback on prices, market activity trend and purchase activities on a week basis.
Placing and amending orders into the SAP master once the selection is done.
Notifying relevant parties of changes to be reflected in the Buy Plan
Organizing supplier sample requirements when required.
Ensuring the correct communication is given between the company and the supplier, as per the company standards
Updating supplier data, such as terms and conditions, credit maintenance, payment terms and discounts.
Scanning and loading of all documents relating to Finance payments -IMC / GIT files to server.
Sending of all documents to banks, Shipping Agents and Clearing agents.
Develop an efficient and accurate system for monitoring all open purchase orders, price updating and tracking.
Deliver a weekly branch purchase order forecast report and imports report to management that indicates the supplier and products for all open purchase orders.
Completion of credit applications, license permits and ensuring that are applied with the best terms and timing.

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