Junior Personal Assistant/Receptionist

SUMMARY:
Junior Personal Assistant/Receptionist required for the Construction Sector in Sandton

POSITION INFO:

Responsibilities

Administrative Support

• Manage the Director’s calendar, schedule meetings, and coordinate appointments.
• Handle travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain accurate filing systems (both digital and physical).
• Screen phone calls, emails, and inquiries; prioritize and redirect as appropriate.
• Perform Directors instructed personal administrative duties & personal errands. Including but not limited to
• Processing and maintaining Directors and Director’s immediate family/ies medical aid/s including but not limited to claims submission, claims follow up, organizing doctor’s appointments etc.
• Processing and maintaining Directors'' Insurance Policies including but not limited to vehicle insurance, house insurance, claims submissions, repair works quotations, claims follow up etc
• Administration, procurement and monitoring of all the repairs and maintenance of the Directors'' Vehicles including but not limited to booking for services/repairs, obtaining quotes for services/repairs, licensing/license renewals/registration of vehicles, purchasing/selling of vehicles, fines and paperwork’s at vehicle licensing department, dealing with traffic department etc
• Supervision, Coordination and Payment of including but not limited to the garden, plumbing, pest control, pool cleaning services, repair & maintenance etc. of the Directors'' homes
•  Reception Duties
• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage visitor logs and ensure compliance with company security policies.

 Requirements

• Strong organizational and time management skills with the ability to multitask effectively.
• Matric + Secretarial Diploma
• 3 years Receptionist/ Personal Assistant experience
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• High level of professionalism, discretion, and integrity.