Junior Operational Clerk

SUMMARY:
We are seeking a motivated and detail-oriented Junior Operational Clerk to join our team at the Wellington Depot. The successful candidate will be responsible for ensuring efficient scheduling of vehicles, completing administrative tasks, and providing critical operational support to the depot's operations division.

POSITION INFO:
Key Responsibilities:
1. Scheduling:
o Coordinate and schedule vehicles to ensure timely arrival at loading and off-loading points.
o Communicate daily updates on load movements to coordinators at other depots.
o Monitor vehicle movements via the tracking system and address any delays or breakdowns.
o Provide drivers with clear instructions for loading and off-loading and maintain regular communication.
o Manage vehicle services, permits, licenses, and certificates of fitness (COFs).
o Resolve border post issues related to documentation.
2. Administrative Tasks:
o Schedule and book loads on the Datatim system.
o Update depot registers to ensure accurate stock accounting.
o Monitor weighbridge registers and ensure proper entries.
o Manage cross-border orders and coordinate approval.
o Maintain records of vehicle and trailer allocations.
3. Operational Administration:
o Conduct trip and load debriefing sessions, addressing fuel consumption, load shortages, and vehicle faults.
o Collect and manage proof of delivery (POD) documents and permits.
o Ensure shunter and long-distance vehicles are serviced according to schedule.
4. Vehicle and Depot Control:
o Inspect all incoming vehicles and report any equipment or mechanical faults.
o Monitor timely vehicle departures and resolve delays.
o Verify that departing vehicles meet company standards, including pre-trip inspections.
5. Load Coordinating and Scheduling:
o Maintain Chep pallet registers and coordinate POD collection.
o Track high-risk loads and identify potential issues.
Requirements:

• Strong organizational and communication skills.
• Knowledge of scheduling systems (Datatim advantageous).
• Familiarity with transport and logistics operations preferred.
• Ability to handle high-pressure situations while maintaining attention to detail.