Junior Office administrator

SUMMARY:
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POSITION INFO:

Our client, in the cleaning and gas installation industry is currently seeking for an office administrator to join their team.

Office hours are Mon-Fri 08:00-16:00

Key Responsibilities

• Customer Service & Communication:

Handle incoming calls and client inquiries professionally, relaying messages to the appropriate staff members.

• Scheduling & Operations:

Coordinate and schedule cleaning jobs, client appointments, and staff assignments.

• Administrative Support:

Assist the management team with various tasks, including preparing reports, managing correspondence, and handling general administrative duties.

• Employee & HR Support:

Maintain employee time sheets.

• Record Keeping:

Organize and maintain various administrative files, including employee information, client details, payment options and operational records.

• Inventory Management:

Track and order necessary supplies, such as cleaning products and office stationery.

• Financial & Billing Assistance:

Support the billing processes by preparing delivery notes and invoicing.

• Office Management:

Ensure the office is tidy and professional, manage incoming and outgoing mail, and maintain office equipment.

Required Skills:
Bilingual-Afrikaans & English speaking

• Organizational Skills:

The ability to manage multiple tasks and priorities effectively.

• Communication Skills:

Excellent verbal and written communication skills for interacting with clients and staff.

• Interpersonal Skills:

Strong people skills for managing customer and team relationships.

• Attention to Detail:

Meticulousness in record-keeping, scheduling, and managing administrative tasks.

• Computer Proficiency:

Competence in using scheduling software, office suites, and other relevant administrative tools. Odoo or Quickbook experience is advantageous