Junior IT / Finance Assistant

SUMMARY:
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POSITION INFO:

REQUIREMENTS:

• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong communication and interpersonal abilities, both written and verbal.
• Proficiency in Vanilla Payroll and medical software advantageous.
• Working knowledge of general IT.
• Discretion and trustworthiness when handling confidential information.
• Experience in the medical field advantageous
• Flexibility to occasionally work outside regular business hours based on business needs
• Ability to work under pressure and meet deadlines.
• Good communication skills and the ability to work as part of a team.
• Must have a driver’s license and vehicle

JOB SUMMARY

GENERAL

• To support the Practice Manager in all aspects of operational management of the practice in order to ensure the smooth running of the Practice
• Day-to-day premises management
• To undertake regular delegated tasks and special projects as delegated by the Practice Manager
• Assist the Practice Manager in compiling and updating policies and procedures in all areas of the Practice
• Assist the Practice manager with salaries and other HR duties.
• Capturing of stock items.
• Reconciling creditors.
• Capturing aviation and diving medicals online.

ESTATES MANAGEMENT

• Ensure the Practice premises are properly maintained and cleaned and that there are adequate security and fire prevention systems are in place and policies are followed at all times
• Oversee maintenance of the building and equipment, arranging repairs/contractors, as required ensuring best value for money at all times

FINANCIAL MANAGEMENT

• Assist the Practice Manager in the monitoring of Practice budgets
• Prepare reports for the Practice Manager as required

ORGANISATIONAL

• Convene meetings, prepare agendas and ensure distribution of minutes as necessary

INFORMATION MANAGEMENT AND TECHNOLOGY

• Be the first point of contact for IT issues within the practice. Work with systems suppliers and the Practice Manager to solve any problems.
• In conjunction with the Practice Manager, ensure that the Practice has effective IT data security

CONFIDENTIALITY

• In the performance of the duties outlined in this job description, the post holder will have access to confidential information relating to patients, Practice staff or other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
• Information relating to patients, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
• Acting in a way that recognises the importance of people’s rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation.
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
• Behaving in a manner which is welcoming to and of the individual, is non-judgemental and respects their circumstances, feelings priorities and rights.