Junior Bookkeeper 5* Lodge

SUMMARY:

• Daily reconciling of supplier invoice to GRV’s (Good Received Vouchers) and Cashbook
• Checking Vat and GL allocation codes are correct
• Daily Capturing of Supplier invoices onto Pastel.
• Reconciling weekly and monthly supplier accounts
• Reconciling inter-co cust/supplier accounts
• Preparing suppliers list for weekly / monthly payments
• Completion of new Credit applications
• Debtors function for multiple lodges and entities
  
  • Daily: Assist lodge with any queries they may have
  • Weekly:
    • match payments from credit/bank/petty cash to reservations and checkout.
    • Capture invoices from lodge on semper. Any queries o be sent to the lodge or reservations.
    • Update credit card schedule for lodge split
  • Monthly:
    • Check all reservations are invoiced and checkout in the correct month.
    • All necessary checks done before reports are drawn.
    • Export to excel, sort and calculate.
    • Email final report to FM with relevant supporting documents.
    • Meet deadline dates.
  • Following up on outstanding Guests payments
  Other
  
  • Petty cash control and cashbooks
  • Assisting with stock controls and checks
  • Travelling to the Lodges as and when needed to assist with training and stock takes

POSITION INFO:

• Daily reconciling of supplier invoice to GRV’s (Good Received Vouchers) and Cashbook
• Checking Vat and GL allocation codes are correct
• Daily Capturing of Supplier invoices onto Pastel.
• Reconciling weekly and monthly supplier accounts
• Reconciling inter-co cust/supplier accounts
• Preparing suppliers list for weekly / monthly payments
• Completion of new Credit applications
• Debtors function for multiple lodges and entities
  
  • Daily: Assist lodge with any queries they may have
  • Weekly:
    • match payments from credit/bank/petty cash to reservations and checkout.
    • Capture invoices from lodge on semper. Any queries o be sent to the lodge or reservations.
    • Update credit card schedule for lodge split
  • Monthly:
    • Check all reservations are invoiced and checkout in the correct month.
    • All necessary checks done before reports are drawn.
    • Export to excel, sort and calculate.
    • Email final report to FM with relevant supporting documents.
    • Meet deadline dates.
  • Following up on outstanding Guests payments
  Other
  
  • Petty cash control and cashbooks
  • Assisting with stock controls and checks
  • Travelling to the Lodges as and when needed to assist with training and stock takes