SUMMARY:
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POSITION INFO:
Job Purpose
- Administer the back-office processing and accounting of confidential, with-recourse invoice financing transactions.
- Maintain accurate financial records and ensure operational compliance.
- Liaise with clients’ debtor controllers, not their debtors.
Key Responsibilities
- Processing: Validate client invoices for financing eligibility.
- Accounting: Post funding, repayments, and fees on Xero and Frontier LMS.
- Reconciliation: Daily and monthly reconciliations of financed invoices and bank accounts.
- Monitoring: Track debtor payments, escalate overdue invoices.
- Client Liaison: Communicate with clients' finance teams professionally.
- Reporting: Prepare regular client statements and internal management reports.
- Compliance: Ensure transactions follow regulatory and internal policy standards.
- Workflow Management: Coordinate the full invoice financing lifecycle from funding to repayment.
- Record-Keeping: Maintain up-to-date, secure transaction files.
- Continuous Improvement: Recommend enhancements to efficiency and accuracy.
Key Competencies and Skills
- Solid accounting and bookkeeping knowledge (debtors, reconciliations).
- Strong attention to detail and high level of accuracy.
- Analytical approach to problem-solving.
- Proficiency in Xero, Excel, and general IT systems.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High integrity and respect for confidentiality.
- Customer service orientation (internal and external stakeholders).
- Team player, proactive, adaptable, and willing to learn.
Qualifications and Experience
- Tertiary qualification in Finance, Accounting, or related field (BCom or diploma preferred).
- 1–2 years’ experience in accounting, debtors’ control, or finance administration.
- Experience with Xero (preferred) or other accounting software.
- Exposure to invoice discounting, factoring, or banking industry (advantageous).
- Basic knowledge of financial compliance (e.g., KYC, AML) helpful.
Type of Person
- Detail-oriented, conscientious, and organized.
- Ethical, trustworthy, and discreet.
- Self-motivated and proactive worker.
- Team-oriented with strong collaboration skills.
- Calm under pressure and handles deadlines effectively.
- Professional and positive attitude toward service and learning.
Reporting Line
Reports to the Senior Accountant
