Inventory Controller

SUMMARY:
A prestigious 5-star hospitality collection is looking for an INVENTORY CONTROLLER to join their team in the Kruger National Park.

POSITION INFO:
This luxury safari brand is renowned for delivering intimate, high-end wilderness experiences that blend exceptional hospitality with a strong connection to nature and conservation. They are looking for a highly organised and detail-driven professional who can confidently manage complex inventory systems across multiple departments, while maintaining accuracy, accountability, and strong operational controls in a fast-paced lodge environment.

Candidate Responsibilities:

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
  • Verify all transactions captured by the Inventory Administrator, including:
  • Purchase Orders
  • GRNs
  • Transfers (Internal & External)
  • Wastage /Write Off
  • Credit
  • Issues / Consumption
  • Master Data Updates
  • Reject and correct inaccuracies before daily cut-off.
  • Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

• Reconcile POS sales vs inventory depletion for:
  • Bar (Minibar, Game Drive & Incl Sales)
  • Gallery & Creative Lab Retail
  • Spa Retail
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.

• Verify all transfers include:
  • Correct documentation
  • Signatures
• Matched values
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.

• Validate purchasing requests against: Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.

• Oversight of:

• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.

• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack including:
  • Opening & closing balances
  • Purchases
  • Issues & transfers
  • Wastage
  • Sales vs consumption summaries
  • Variance reports
  • Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.

• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow.
• Ensure selling prices comply with margin policy.

• Maintain separation of duties across request → capture → approval → issue.
• Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).
• Enforce physical controls: locked cages, CCTV coverage, key registers.
• Support internal and external audits with accurate records.