Inventory Controller

SUMMARY:
An exclusive luxury safari lodge set against the backdrop of the Waterberg Mountains is looking for an INVENTORY CONTROLLER.

POSITION INFO:
This luxury, conservation-led safari brand is focused on delivering immersive, high-end guest experiences rooted in sustainability and a strong sense of place. They are looking for a highly organised and methodical individual who can confidently manage complex inventory processes while maintaining strict controls and accuracy across multiple departments. The ideal candidate is analytical, hands-on, and collaborative, with a solid understanding of hospitality operations and a proactive approach to problem-solving.

Candidate Responsibilities:

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including: Purchase Orders, GRNs, Transfers (Internal & External), Wastage /Write Off, Credit, Issues / Consumption, Master Data Updates, Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Reconcile POS sales vs inventory depletion for: Bar, Gallery & Creative Lab Retail, Spa Retail
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Validate purchasing requests against: Department budgets, Approved PAR levels, Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Oversight of: GRN accuracy and 3-way matching, FIFO rotation & expiry control, Chemical segregation & OE protection, Storeroom access control & key registers, Weekly storeroom housekeeping & safety audits
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items.
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Manage Month End Process for all inventory locations in co-operation with all HOD’s
  Compile month-end reporting pack
• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow.
• Maintain separation of duties across request → capture → approval → issue.
• Keep complete digital document trails
• Support internal and external audits with accurate records.

• 2–4 years’ experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
• High accuracy and disciplined follow-through
• Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management