Inventory Controller

SUMMARY:
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POSITION INFO:

PURPOSE OF JOB

The Inventory Controller is responsible for overseeing, managing, and maintaining accurate stock levels of tyres and related products in the warehouses and branches. Manage the movement of stock in the national distribution network as well as local and international procured products. Ensure that the right product is in the right place at the right time and at the right price. Custodian of the stock data integrity on the ERP to ensure high standards of customer service.

MINIMUM REQUIREMENTS / QUALIFICATIONS AND/OR EXPERIENCE

1. Grade 12 or equivalent
2. Supply Chain
3. Min 3-year experience in inventory/stock
4. Extensive ERP and WMS
5. Working knowledge of dispatch and receiving
6. Clear criminal record

KEY PERFORMANCE AREAS:

This position will be responsible for the following 5 Key Performance Areas:

1. Financial KPA: Manage stock taking, optimal stock levels
2. Operational KPA: Manage the optimal stock levels and system
3. Customer KPA: Ensure that right stock is in the right place at the right
4. Learn & Grow KPA: Engage in development initiatives for personal development and team
5. Compliance KPA: Ensure that all procedures, policies, SOPs and H&S Regulations are adhered to

KEY PERFORMANCE AREA

Financial Responsibilities: Stock Management

• Ensure that the physical stock received on a day reflects on the system as received by the end of
• Identify possible stock loss threats and propose solutions to mitigate the risk by reporting to National Branch Manager and
• Assist in resolving stock take admin queries within 5 working days from previous stock take.
• Ensure that variances are investigated and concluded within allowed time with assistance of the National Branch
• Ensure the release from bond are done cost effectively and in an efficient manner.
• Highlight potential risks to stock that can financially impact the business to National Branch Manager and
• Ensure that all distribution related cost is accounted for.

Operational Responsibilities: Stock control on the ERP

• Ensure stock is in the right place, at the right time, in the right
• Ensure that the branches and JHB has at least 2 months stock holding on all products.
• Ensure that the container movements are monitored and escalate immediate deviation.
• Ensure the preparation for monthly stock take is done.
• Contribute to the preparation for stock take by ensuring that B2B warehouses are empty and placed back into stock after stock take.
• Ensure that all warehouses and branches are prepared for stock take
• Ensure bin locations are updated with stock that is currently in the
• Ensure all stock is allocated to bins
• Check daily by close of business if all stock was received in the
• Ensure the stock is visible on the system for sales to
• Ensure stock quantity is correct
• Work closely with imports to reduce lead time from shipping lines to
• Ensure the business is notified of any delays
• Ensure IBTs are done timeously and
• Ensure that stock adjustments are done in line with company
• Ensure that the stock take report is finalized in the week after stock
• Ensure that stock is correctly GRV'd at the branches once the stock is physically received.
• Highlight any stock received not ordered.
• Identify potential stock movement between branches to reduce obsolete stock.

Customer Responsibilities :

1. Stock accessibility - Ensure that stock is available on the system in order for the branch to pick, pack, store and deliver.

Learn & Grow Responsibilities

Staff Development

• Ensure the staff is adequately trained on stock management by facilitating stock management learning
• Contribute to creating a culture of continuous
• Ensure that there are staff trained to fulfill all functions in the absence of the inventory controller

Personal Development

• Identify skills gaps
• Engage in learning initiatives to effectively close skills

Innovation

• Identify opportunity for improvement of current stock management

Compliance Responsibilities:

• Create a safe environment for staff to operate optimally in by ensuring that the warehouse is packed according to safety
• Ensure housekeeping is of the highest quality according to client
• Ensure all SOPs and H&S regulations are adhered
• Ensure received stock quality is in line with company standards.

Knowledge:

1. ERP/WMS (Sage Evolution)
2. Microsoft suite
3. Inventory Processes
4. Customer Service.
5. Product knowledge advantageous
6. Stock management
7. Warehouse operation
8. Business finance
9. Stock Movement inter company experience
10. CRM

Skills:

1. Good communication 
2. Problem solving
3. Deadline and customer driven.
4. Basic accounting.
5. PC and relevant software skills.
6. Advance Microsoft suite