Import Administrator

SUMMARY:
Our client is looking for a highly organised and detail-oriented Imports Administrator to join their growing and dynamic team within the international procurement and distribution space.
In this key role, you will be responsible for managing the end-to-end import process — from order placement through to final delivery — while ensuring full compliance with SARS regulations and customs requirements.
The ideal candidate will have a solid administrative background, a thorough understanding of international shipping and logistics, and strong coordination skills to effectively liaise with suppliers, freight agents, and internal teams.

POSITION INFO:
Key Responsibilities:

Purchasing & Order Processing:

• Raise and process purchase orders with suppliers.
• Follow up on ETDs (Estimated Time of Departure) and keep internal schedules updated.
• Maintain clear communication with suppliers regarding order status.

• Receive and review supplier invoices and packing lists.
• Ensure documents are updated with correct descriptions for customs clearing.

• Manage communication with clearing agents and freight forwarders timeously.
• Receive and interpret container reports for planning.
• Provide accurate and prompt clearing instructions.
• Assist in scheduling deliveries based on container movements.

• Share packing lists and container details with the warehouse team.
• Conduct GRVs (Goods Received Vouchers) and stock costing.
• Ensure internal systems and schedules are updated with received goods.

• Process import-related sales orders.
• Track and support delivery of imported stock for internal use.

• Maintain accurate and well-organised filing systems (digital and hard copy).
• Archive import records according to company requirements.

• High level of accuracy with data entry and documentation.
• Ability to work independently and within a team.
• Excellent time management and planning skills.
• Problem-solving and strong follow-up capabilities.
• Strong coordination skills between suppliers and internal departments.
• Familiarity with import schedules, costing, and GRV processes.
• Filing and record-keeping proficiency.

• Matric (Grade 12).
• Previous experience in imports, shipping, or procurement administration.
• Strong understanding of international shipping and customs clearance.
• Good working knowledge of SARS, customs processes, and clearing documentation.
• Strong MS Excel proficiency.
• Strong attention to detail and organisational skills.
• Great communication skills (verbal and written).
• Ability to manage multiple priorities and meet deadlines.
• Experience with PPE products – advantageous.