Healthcare PA / Secretary - Kempton Park Gauteng

SUMMARY:
ARE YOU AN EXPERIENCED PA / SECRETARY FROM THE HEALTHCARE, MEDICAL, PHARMACEUTICAL OR REGULATED SECTOR?
URGENT POSITION – KEMPTON PARK, GAUTENG.

POSITION INFO:
A well-established organisation within the healthcare and medical sector is looking for an experienced PA / Secretary / Executive Secretary with strong formal minute-taking and senior stakeholder experience.
This is a Senior-level position with responsibilities extending beyond general administration. The successful candidate will work closely with senior executives and multiple stakeholders, requiring a high level of professionalism, confidentiality, organisation and follow-through.

Minimum Requirements
Matric / Grade 12 – essential.

•  Diploma or certificate in Office Administration, Secretarial Studies, Business Administration, Corporate Governance or related field.
•  3–5 years' experience as a Committee Secretary, Board Secretary, Executive Secretary or Senior PA with formal minute-taking responsibilities.
• Proven experience preparing minutes, resolutions and action registers.
• Experience coordinating formal meetings involving senior management.
•  Healthcare, medical devices, pharmaceutical or regulated-sector experience strongly advantageous.
• CGISA qualification or studies advantageous.
•  Strong Microsoft 365 skills – Outlook, Teams, Word and Excel.
• Zoho experience advantageous.
•  Valid driver's licence and own transport.
• Willingness to travel occasionally to KwaZulu -Natal.

• Formal minute-taking and preparing accurate meeting records.
•  Working with senior executives and multiple stakeholders.
•  Following up and tracking outstanding actions.
•  Handling confidential commercial, tender, supplier and personnel information with discretion.
•  Coordinating formal meetings, agendas and meeting packs.
•  Working within a healthcare, medical devices, pharmaceutical or regulated environment.
• Taking ownership of duties and responsibilities at a senior level.