HR and office admin assistant

SUMMARY:
The role is to provide basic HR administration and office administration support to management and staff.

POSITION INFO:

• Human Resources Support: Assist with payroll processing, Maintain employee files and records, Assist employees with HR-related queries, Assist with onboarding new hires, and conduct orientation sessions.  Coordinate the recruitment process by scheduling interviews and coordinating candidate communication.  Coordinate employee training sessions and professional development activities.
• Office Operations: Oversee office supplies inventory and reorder supplies, as necessary. Maintain office equipment and coordinate repairs or replacements. Ensure the office environment is clean, organized, and conducive to productivity. Handle incoming and outgoing mail and packages. Organise and manage social calendar for the Company such as Birthdays, social functions etc.
• Administrative Support: Provide administrative support to the management team and staff members. Manage phone calls, emails, and correspondence efficiently. Schedule appointments, meetings, and conference calls. Coordinate travel arrangements for employees as needed.
• Facilities Management: Liaise with management and vendors to address facility-related payment of invoices and issues. Coordinate office maintenance, repairs, and renovations. Ensure compliance with health and safety regulations.
• Special Projects: Assist with special projects and initiatives as assigned by senior management. Conduct research, compile data, and prepare reports as needed. be an all-rounder.

• Min 2-5yrs years proven experience in any HR & OFFICE admin related role
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Well organised and excellent administrative skills
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Excellent communication skills
• Strong attention to detail, and the ability to manage multiple tasks efficiently.

• Familiarity with Mandarin language a plus (as clients may have limited English proficiency)
• Experience working in a company with a Chinese culture (a plus)
• Experience in collaborative working relationship with the various stakeholders.
• Clear and concise communication skills in English due to potential language barriers.
• Patient and able to work with staff with limited English proficiency.