HR / Payroll Administrator

SUMMARY:
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POSITION INFO:

Duties include:

• Maintain confidential HR records for employees and contractors.
• Update employee personal information on HR systems (e.g. CargoWise, Payspace).
• Add and remove staff from internal communication channels (e.g. Microsoft Teams, WhatsApp).
• Maintain a complete onboarding and offboarding checklist for each staff or contractor change.
• Assist with drafting job descriptions, advertising vacancies, and coordinating basic recruitment steps.
• Develop and maintain an internal CV/resume database.
• Prepare and distribute regret letters during recruitment processes.
• Assist source relevant training providers and assist in scheduling training.
• Maintain and update birthday and work anniversary lists.
• Assists organize internal social functions and events on a quarterly basis.
• Liaise with the broader HR team for document consistency, events, and internal initiatives.
• Submit recurring admin reports to the HR Manager or designated team lead.
• Assist with basic document formatting, staff communication, and HR templates.
• Perform other administrative tasks as assigned by HR Management.

Preferred Qualifications:

• Matric / Grade 12 (minimum)
• A relevant HR certificate or diploma is advantageous
• Proficiency in Microsoft Office and basic HR systems
• Strong organizational and communication skills
• Ability to handle confidential information with discretion
• Friendly, proactive, and willing to learn
• 5 years Experience within a Similar role
• Freight forwarding industry imperative