HR Coordinator (FTC)

We are looking for dynamic individual to fill the role of an HR Coordinator. This is a fixed term contract with a potential to be permanent based in Kempton Park

The responsibilities include:

Talent Management

• Co-ordinate and facilitate recruitment processes from requisition to engagement and induction / on boarding for Division and operations, liaise with candidates and recruitment agencies at all steps of the process. Be cognisant of employment equity targets.
• Ensure the attraction and engagement of Talent

Employee Relations

• Ensure correct adherence to the grievance and disciplinary policies and processes and advise line when required.
• Prepare for dispute resolution at Bargaining Council and CCMA level, present cases at CCMA level and compile responses to CCMA referrals
• Actively foster sound employee relations in the workplace
• Coordinate the administrative aspects of Stakeholder, Employment Equity and Skills Committee meetings

Employment Equity & Workplace Skills Plan

• Compile annual employment equity report and prepare Workplace Skills Plan (WSP) submission. Attend to queries on WSP.  Ensure accurate reporting and data capture and adhere to Group submission timelines
• Liaise with employment equity and skills committee, provide administrative assistance and attend committee meetings
• Take minutes at monthly union meetings and assist with queries

Payroll

• Provide first point of contact for all employee related payroll queries
• Send and maintain payroll related information (deductions, earnings, increases, bonuses as per remuneration policy and Bargaining Councils agreement)
• Process payroll input
• Submit 3^rd party payments (garnishees, maintenance, medical aid, pension fund, home loans, union contributions, SARS payments and filing of EMP201)
• Coordinate distribution of IRP5s

Administration & Reporting

• Follow standard operating procedures (SOP’s) to ensure data integrity and accuracy of employee information
• Monitor leave to ensure alignment and adherence to policy.
• Review and compose internal parities and make recommendations when necessary, provide Benefits and Payroll administration for all levels.
• Monitor headcount monthly, report on budget versus actual and identify trends
• Conduct exit interviews, identify trends and feedback to management
• Capture training on the skills portal
• Compile and submit monthly HC reports timeously, conduct analyses and refer results / request corrections where necessary

Governance & Compliance

• Monitor policy implementation and compliance at regular intervals and effect updates where relevant
• Facilitate relevant employee awareness sessions on new or updated policies and procedures

Organisation Design

• Compile, analyse and update organisational structures to ensure reporting lines are relevant and roles are aligned to the business model
• Compile, review and update role profiles for Peromnes 8-18

Remuneration & Reward

• Submit accurate approved payroll related documents and changes
• Submit employee information on On-base to ensure updated employee files

• Ensure that Kronos is accurately signed off on time to ensure accurate salaries
• Initiate TTD process and ensure compliance to TTD process flow on-time

• Close payroll queries within reasonable time

Performance Management

• Facilitate and monitor the collation of annual Performance scorecards and reviews
• Compose reports and graphs to be submitted to Departmental Heads

Project Management

Assist with implementation of projects aimed at improving organisational effectiveness and ensure completion in line with project milestones

Budgeting

• Compile the Staff Establishment for the operation and influence and monitor total employee budget (headcount)
• Monitor and report the costs against business target and budget and highlight risk to the business

 Required Skills and Experience

• A minimum of a a National Diploma / Bachelors Degree qualification in HR or related discipline is required
• You must have at least 3 to 5 years solid human resources administration experience
• An experience in a production environment is an added advantage
• Human Capital solutions consulting experience is an advantage
• You must be fluent in English and be able to communicate well
• Experience in competency based hiring approaches
• Must be based around Johannesburg
• Strong interpersonal skills with the ability to communicate effectively with a wide range of individuals in a diverse environment
• Planning & implementation skills
• Ability to manage a diverse workload coupled with the ability to deal effectively with both short notice demands and ongoing workload
• Strong customer service orientation