HR Assistant

SUMMARY:
To provide comprehensive HR administrative support across functions with a strong focus on recruitment and onboarding.

POSITION INFO:
Role Responsibilities
Recruitment & Talent Acquisition

• Recruit exceptional talent to join rapidly growing teams

• Manage end-to-end recruitment processes in Workday, including job postings, candidate sourcing, interview coordination, and offer letters
• Proactively source and headhunt candidates using multiple sourcing methods and platforms such as LinkedIn, Boolean searches, job boards, networking, and referrals
• Manage candidate pipelines and applicant tracking systems to ensure a seamless recruitment process
• Ensure a positive candidate experience through timely communication and feedback throughout the hiring process
• Conduct background checks including criminal, credit, and reference checks for successful candidates
• Partner with hiring managers to ensure timely and effective recruitment strategies

• Prepare and distribute onboarding packs for new hires

• Coordinate onboarding sessions including scheduling and room bookings
• Facilitate system access such as cards and face recognition and ensure smooth integration of new employees
• Deliver onboarding presentations to introduce company culture, policies, and processes
• Send personalised welcome emails to new hires prior to start date
• Ensure new hire readiness by confirming tools, systems, and resources are set up before Day 1

• Maintain accurate employee records in HR systems
• Verify accuracy and completeness of HR data and capture information in
• HR systems in line with procedures
• Support HR reporting and compliance requirements including Employment Equity submissions
• Assist with employee engagement initiatives and HR projects as required
• Act as a point of contact for HR-related queries from employees and external stakeholders

• Schedule and conduct exit interviews
• Prepare termination documentation and ensure compliance with processes

• Minimum 2–3 years experience in HR administration with a strong recruitment focus
• Proven experience using Workday for recruitment and HR processes
• Proficiency in HRIS systems and Microsoft Office Suite

• Bachelors degree or Diploma in HR Management or related field

• Strong attention to detail and accuracy
• Analytical and problem-solving skills
• Good communication and interpersonal skills
• Strong integrity and ethical judgement
• Adaptability
• Proactive, independent, and self-motivated approach with ability to manage multiple hiring processes simultaneously
• Technical mindset with comfort in systems, processes, and data and ability to optimise for efficiency and scale

• Mix of agency and high-growth in-house recruiting experience
• Prior experience in an IT environment or relevant industries