HR Administrator (Mining/Heavy Industry), Port Shepstone, KZN South Coast, R 25 000 to R 30 000 Gross CTC per month

SUMMARY:
As the second appointment within the HR Department, in a rapidly expanding opencast mining environment, the HR/IR Administrator will serve as the right hand to the HR Manager.

POSITION INFO:

HR Administrator (Mining/Heavy Industry), Port Shepstone, KZN South Coast, R 25 000 to R 30 000 Gross CTC per month

As the second appointment within the HR Department, in a rapidly expanding opencast mining environment, the HR (and IR Administrator) will serve as the right hand to the HR Manager. The successful candidate will take full ownership of day-to-day employee relations, first-line industrial relations (IR), and the pre-reconciliation of the site payroll before it is sent to the outsourced payroll partner.

• Disciplinary Frameworks: Coordinate, initiate, and administratively manage internal disciplinary enquiries, grievances, and capacity hearings.
• Case Management: Ensure comprehensive compilation of evidence files and case bundles for internal hearings or CCMA referrals.
• Union & Bargaining Council Interaction: Serve as a reliable point of contact for site shop stewards; interpret and apply relevant sector bargaining council agreements and main agreements.
• Conflict Resolution: Proactively manage and de-escalate day-to-day workforce friction on-site before it escalates to formal disputes.
• Outsourced Liaison: Act as the primary gatekeeper for the outsourced payroll provider, ensuring timelines and accuracy constraints are strictly met.
• Pre-Reconciliation: Capture, verify, and cross-reference all monthly site payroll variations—including opencast shift rosters, overtime, production bonuses, site allowances, and unpaid leave.
• Data Management: Input clean, error-free employee data into the internal time-and-attendance systems before exporting data to the service provider.
• Queries: Resolve first-line employee payroll queries, discrepancies, and tax certificate (IRP5) requests swiftly.
• Onboarding & Induction: Take over the end-to-end site onboarding process, ensuring medical clearances, site safety inductions, and contracts are filed correctly.
• Compliance Documentation: Maintain meticulous, audit-ready employee files in compliance with the Mine Health and Safety Act (MHSA) and Basic Conditions of Employment Act (BCEA).
• HR Manager Support: Take on routine administrative burdens, drafting of internal memos, policy rollouts, and ad-hoc operational requests to free up the HR Manager''''s capacity.

• Minimum of 3–5 years of progressive HR experience, with a heavy emphasis on Industrial Relations (IR) and Payroll Administration.
• Proven, referenceable experience working on a Mining Site (Opencast or Heavy Industry/Construction environments are highly preferred due to the nature of site regulations).
• Strong working knowledge of South African Labour Law (LRA, BCEA, EE Act) and practical experience dealing with trade unions and chairing/initiating disciplinary hearings.
• Practical experience with standard payroll concepts (PAYE, UIF, site allowances, shift configurations). Experience using systems like Sage 300, VIP, or VIP Premier is highly advantageous.
• A valid driver''''s license and own reliable transport are essential.