SUMMARY:
Our client a multinational within the financial sector is looking for a switched-on HR Graduate to join their team as an HR Administrator for a 6-month contract.
POSITION INFO:
Job Specification;
Assisting with the full Onboarding process of new starters for the relevant division from acceptance of offer to the completion of probation
Ensuring data is recorded accurately and consistently in the HR database at all times
Support Group resourcing with arranging interviews for candidates and assisting in the maintenance of the Applicant Tracking process.
Assisting the Senior Administrators with the administration of all employee life cycle events, including but not limited to Joiners, Leavers, Contractual changes, and Parental Leave
Assisting in the provision of data and statistical reports required by the Business, responding in accordance with agreed service levels to requests for HR data from other business areas
Support the resolution of general employee queries by both telephone and email
Assisting the Senior Administrator with the management of the HR Email Inbox, meeting agreed SLA’s
Provide a timely service for enquiries both internal and external
Utilise and/or obtain HR knowledge to answer queries or escalate to other members of the team
Scan and file HR documents in an efficient, accurate, and timely manner in line with department processes
Support the L&D team with the administration as required including arranging lunch and learn sessions, printing slide decks for delegates, managing the training room diary, maintaining the attendee''s log, and arranging refreshment provisions with facilities
Responding to employment reference requests in a timely manner in accordance with best practice and regulatory requirements
Create and maintain the organisational charts for the business, providing ad hoc charts to various internal stakeholders when requested
Providing administrative support with ad hoc projects as required, including acquisitions, which will extend to data collation, documentation production, assisting with the on-boarding of new employees, and any other assistance required
Develop knowledge of different jurisdictional processes and regulatory requirements and apply this knowledge to administrative activities
Actively contribute and be a key member of a multi-jurisdictional HR team building effective working relationships to ensure procedures are accurately followed, allowing for continuity of service during busy periods or times of absence
Maintain accuracy when handling data and ensure that the integrity of processes is maintained
Maintain the highest standard of confidentiality and security in terms of employee data and business information and consider the impact of GDPR on all activities undertaken
Uphold the professional standards expected of an HR practitioner and act as a role model of excellence with all clients, internally and externally
Developing self and maintaining knowledge in relevant field at all times
Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation
Adhere to core values and expected behaviours
Any other duties as deemed necessary by Management
Minimum Requirements;
Matric or Equivalent
Completed Relevant HR Degree
6 month contract
Working knowledge of Microsoft packages, including Excel, Outlook and Word
Ability to work within pre-determined deadlines and prioritising workloads whilst working under pressure
Ability to demonstrate effective communication skills
Excellent telephone communication skills
Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.
Please note that only shortlisted candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.
All job postings are in accordance with our Client''s BEE requirements. Please only send certificates when requested to do so
NB! This job is now closed. You can apply for other jobs by uploading your CV.
