HR Administrator

SUMMARY:
New role is available for a HR Administrator for our client based in Coega, Gqeberha.

POSITION INFO:
Duties:

• Maintaining accurate and up-to-date employee information in HR systems, including personnel files, 
• attendance records, and other relevant data. 
• Assisting with the recruitment process, including posting job openings, scheduling interviews, conducting 
• background checks and managing the onboarding of new hires. All new hire documentation to be stored in 
• the HR personnel files as well as e-files to be submitted directly to Head Office. 
• Supporting the payroll process by collecting and verifying timekeeping data, assisting with benefits 
• enrolment, and resolving payroll-related inquiries through Head Office Payroll division.  
• Ensuring adherence to company policies, procedures, and legal requirements related to employment, safety, and other HR functions.  
• Assisting with employee inquiries, concerns, and requests, and escalating issues as needed.  
• Supporting training initiatives by coordinating logistics, tracking attendance, and assisting with the onboarding process for new hires.  
• Providing administrative support for various HR functions, including scheduling meetings, managing correspondence, and maintaining office supplies. Any other lawful tasks as required by the HR Generalist or General Plant manager. 
• Preparing reports on HR metrics, such as headcount, turnover, and absenteeism, and analysing data to identify trends and areas for improvement.  
• Implementing and supporting employee engagement initiatives through Head Office or the General Plant manager, such as employee recognition programs, social events, and corporate gifting.  
• Ensuring a safe and healthy work environment by implementing safety procedures with the HSE Officer, conducting regular safety inspections, and promoting awareness of safety regulations as required.  
• Primarily escalate the disciplinary and grievances to IR by ensuring all relevant information is gathered as well as assisting to schedule hearings, take minutes of the meetings, scan and file all documentation for record keeping. Send invitations to all necessary parties. Assist with CCMA/Bargaining council referrals by escalating timeously to Head Office and IR division. May be required to issue warnings or bear witness from time to time. 
• Monitor the punctuality of all staff at the plant including the labour broker employees and liaise with the third 
• party on late comings/poor attendance.
• Send out memos and other notification approved by HR Generalist and General Plant Manager to staff on attendance and punctuality.
• Request clocking reports and leave balances from Payroll to track and analyse the attendance of the staff 
  and report to management and IR on habitual offenders.

• Human Resources Diploma/ Degree. 
• Min 5 years' experience as a HR administrator at manufacturing plant level. 
• Exposure in dealing with shop Stewards and union officials. 
• Code 8 license

• Strong Administrative and Organizational Skills. 
• Knowledge of employment laws and regulations 
• Read and write English 
• Team Player 
• Confident and proactive approach — anticipates issues and requirements.