SUMMARY:
-
POSITION INFO:
HR Administrator – Recruitment & Temporary Employment Services (TES)
Location: Pretoria, Gauteng
Company: Medical Resources Group (MRG)
Industry: Healthcare Recruitment, Human Resources & Temporary Employment Services (TES)
Position: HR Administrator
Employment Type: Fixed-Term Contract
Qualification: Diploma or Degree in Human Resources Management
Reporting To: Management / HR & Recruitment Team
Remuneration: Market-related, based on qualifications and experience
ABOUT MEDICAL RESOURCES GROUP
Medical Resources Group (MRG) is an established healthcare recruitment, staffing and human resources consultancy specialising in locum placements, permanent recruitment, Temporary Employment Services (TES), HR advisory and workforce solutions.
We are seeking a highly organised, detail-oriented and motivated HR Administrator to join our team on a fixed-term contract.
This opportunity is ideally suited to an individual who has completed a Diploma or Degree in Human Resources Management and wishes to develop practical experience within a professional recruitment, HR administration and TES environment.
The successful candidate will initially focus primarily on administration, document preparation, verification, quality control and record management, with opportunities to gain broader exposure to recruitment processes, employment legislation, employee relations and HR operations.
POSITION PURPOSE
To provide accurate, efficient and professional administrative support to the HR, recruitment and staffing functions of Medical Resources Group.
The role requires an individual who takes pride in producing accurate work, maintaining organised records, meeting deadlines and ensuring that all documentation complies with the company's internal quality standards.
This is an administration-intensive position requiring exceptional attention to detail, accuracy, computer literacy and a willingness to learn.
KEY RESPONSIBILITIES
1. HR Administration & Document Management
Provide comprehensive administrative support to the HR and recruitment departments.
Type, retype, format, proofread and prepare professional HR and recruitment documentation.
Prepare employment-related letters, forms, templates, reports and correspondence.
Assist with the preparation and administration of employment contracts and supporting documentation.
Maintain accurate electronic filing systems and employee records.
Ensure documents are correctly named, filed, indexed and easily accessible.
Monitor outstanding documentation and follow up to ensure completion.
Assist with general office administration and other operational support functions.
2. Document Verification & Quality Control
Verify the accuracy, completeness and consistency of candidate and employee documentation.
Check qualifications, professional registrations, identification documents and other required records.
Assist with reference checks and employment verification processes.
Identify missing, expired, incorrect or inconsistent documentation.
Conduct quality checks on CVs, employment records, application forms and HR documentation.
Ensure all documents meet MRG's formatting, accuracy and quality standards before submission.
Maintain document verification checklists and audit records.
Escalate discrepancies and compliance concerns to management.
3. Recruitment Administration
Register new candidates on internal recruitment systems.
Capture and update candidate information accurately.
Retype and professionally format candidate CVs in Microsoft Word.
Assist with preparing job specifications and vacancy advertisements.
Support recruitment consultants with candidate screening and shortlisting administration.
Coordinate interviews, appointments and candidate communication.
Maintain accurate recruitment records and placement documentation.
Assist with tracking vacancies, candidate applications and recruitment progress.
4. Temporary Employment Services (TES) & Locum Administration
Assist with the registration and onboarding of locum and temporary employees.
Maintain accurate records of active and available locum professionals.
Verify required professional registrations and compliance documentation.
Assist with the administration of timesheets, bookings and assignment records.
Support the preparation and maintenance of temporary employment documentation.
Track outstanding timesheets, documentation and compliance requirements.
Gain practical exposure to TES operations, staffing processes and applicable employment legislation.
5. HR Compliance & Recordkeeping
Assist with maintaining accurate and compliant employee and candidate records.
Support the administration of HR policies, procedures and employment documentation.
Assist with internal HR and recruitment file audits.
Ensure confidentiality and appropriate handling of personal information in accordance with POPIA.
Develop an understanding of relevant South African labour legislation, including the BCEA, LRA and EEA.
Assist with the maintenance of HR registers, checklists and compliance records.
6. Database Management & Reporting
Capture and update information on internal recruitment and HR databases.
Maintain accurate candidate, employee and client records.
Identify duplicate, incomplete or outdated information.
Prepare administrative reports and recruitment activity summaries.
Assist with compiling weekly and monthly operational reports.
Ensure data integrity across internal systems.
7. Communication & Operational Support
Prepare professional emails and correspondence to candidates, employees and clients.
Follow up on outstanding information and documentation.
Respond to administrative enquiries professionally and promptly.
Support the recruitment and HR team with daily operational requirements.
Assist with other reasonable duties and projects related to the position.
MINIMUM REQUIREMENTS
Qualifications
Completed Diploma or Degree in Human Resources Management, Human Resource Development or a closely related HR qualification.
Relevant administrative experience will be advantageous.
Recent HR graduates with strong administrative and computer skills are encouraged to apply.
Computer Literacy
Excellent Microsoft Word skills, including document typing, formatting and editing.
Good working knowledge of Microsoft Excel.
Proficiency in Microsoft Outlook and general email correspondence.
Ability to work accurately with electronic databases and digital filing systems.
Strong typing skills with a high level of accuracy.
ESSENTIAL SKILLS & COMPETENCIES
Exceptional attention to detail and accuracy — non-negotiable.
Excellent typing, proofreading and document formatting skills.
Strong organisational and administrative abilities.
Excellent written and verbal communication skills.
Ability to identify errors, discrepancies and missing information.
Effective time management and ability to meet deadlines.
Ability to prioritise tasks and manage multiple administrative responsibilities.
High level of confidentiality, professionalism and integrity.
Willingness to learn and accept constructive feedback.
Ability to work independently once appropriately trained.
A proactive, reliable and accountable approach to work.
Strong interest in developing a career in HR, recruitment and TES.
LEARNING & CAREER DEVELOPMENT
This position offers an opportunity to develop practical HR experience within a specialised healthcare recruitment and staffing environment.
The successful candidate will gain exposure to:
Recruitment and selection processes.
HR administration and employee lifecycle management.
Temporary Employment Services and locum staffing.
Employment contracts and HR documentation.
HR compliance, audits and record management.
South African employment legislation.
Candidate onboarding and workforce administration.
Recruitment operations and client service.
As the employee develops the necessary skills, competence and practical experience, additional HR-related responsibilities may be introduced under appropriate supervision.
PERFORMANCE EXPECTATIONS
The successful candidate will be expected to:
Produce consistently accurate and professionally presented documentation.
Complete assigned administrative tasks within agreed deadlines.
Maintain organised, complete and up-to-date records.
Demonstrate continuous improvement in administrative and HR competencies.
Maintain high standards of document verification and quality control.
Take ownership of assigned responsibilities and communicate progress proactively.
Meet reasonable daily and weekly performance standards established by management.
THE IDEAL CANDIDATE
We are looking for someone who genuinely enjoys administration, is meticulous about the quality of their work and wants to build a long-term career in Human Resources.
The ideal candidate is someone who notices small errors, takes pride in correctly formatted documents, enjoys working with systems and processes, and understands that accurate administration forms the foundation of effective HR and recruitment operations.
This position is particularly suitable for an HR graduate who wants to build a solid practical foundation before progressing into broader HR and recruitment responsibilities.
APPLICATION PROCESS
Interested candidates should submit an updated CV and copies of their relevant qualifications through Medical Resources Group's designated recruitment channels.
Only shortlisted candidates will be contacted. If no feedback is received within two weeks of application, applicants may consider their applications unsuccessful.
