HR Admin Assistant

SUMMARY:
A large company specialising in Administration Services is looking for a HR Admin Assistant.

POSITION INFO:

MINIMUM REQUIREMENTS:

• Grade 12.
• 1 to 2 years’ experience in a Human Resources environment.
• Experience in recruitment processes, leave administration, and other HR related administration.
• Qualification in Human Resources would be an advantage.
• Good attendance, reliability and clean track record.

KNOWLEDGE & SKILLS

• Excellent MS Word, Excel and data capturing skills.
• Knowledge of HR related systems. (VIP would be an advantage)
• Good written and verbal communication skills.
• Good interpersonal skills and ability to work in a team.
• Attention to detail and ability to work with volumes of data.
• Organisational and administrative skills.
• Customer service with attention to detail.
• Professional and caring attitude.
• Facilitation skills would be an advantage.
• High level of honesty and integrity (Must work confidentially)

CONDENSED LIST OF DUTIES:

• Carry out a support / reception function for the Human Resources / Training Team.

• Stand in for the HR Secretary / other Administrators when required.
• Manage bookings for venue/s and related catering / admin.
• Scheduling / logistics for HR / Training / Induction events.
• Handle basic HR related queries / requests / correspondence/ drafting of reports / letters / checklists / photocopies / paginating / preparation of bundles / record keeping etc.
• Assist HRP’s with shortlisting; scheduling / marking of assessments for applicants; setting up and preparing for interviews.
• Handle stationery / PPE requisitions for HR / Training Department.
• Checking and processing of HR / Training related invoices and reconciling thereof with Accounts.
• Attend to filing duties / new employee starter packs / stats / maintain daily.
• Brief or orientate new employees on medical aid / other important issues; provide with all relevant brochures / information /handbooks etc
• Ensure personnel files / various forms (salaries, personal, leave and training files) are completed, finalized and distributed.   
• Preparing / maintenance of study assistance and assisting with study assistance queries.
• Updating / checking and extracting information on VIP
• Assist with Maternity / Other Leave or Employment Benefit related administration.
• Assist with IOD / COIDA.
• Handle procurement requirements for providers.
• Maintenance of the H - drive.

Only candidates who meet the outlined requirements and have the relevant experience should apply for this position.

If you have not had any response in two (2) weeks, please consider your application unsuccessful.  Your CV will be kept on file for any further suitable positions.

NB! This job is now closed. You can apply for other jobs by uploading your CV.