HR & Payroll Coordinator

SUMMARY:
A International leading successful independent power producer is looking for a HR and Payroll Co-Ordinator.

To support the Human Resources function and the company’s growth across Africa, The Company has a new and very exciting role in Human Resources. This is an exciting opportunity to join a high performing and supportive team.

POSITION INFO:
A International leading successful independent power producer is looking for a HR and Payroll Co-Ordinator.

To support the Human Resources function and the company’s growth across Africa, The Company has a new and very exciting role in Human Resources. This is an exciting opportunity to join a high performing and supportive team.

Key Responsibilities
HR Administration:
- Act as the Power User on all HRIS systems (IFS, SharePoint, PwC Payroll).
- Manage the end-to-end HR administration process for new starters, leavers and transfers. This includes supporting the recruitment process, obtaining references, conducting checks and arranging exit interviews.
- Maintain accurate employee and HR records in compliance with HR best practice, retention guidelines and data protection requirements.
- Create and administer offer of employment letters, contracts of employment, changes in employment contracts and other correspondence relating to the employee lifecycle.
- Manage and coordinate employee benefits administration for the company’s risk and benefits schemes. This includes processing new starters, leavers and changes. Also includes liaising with the benefit providers and ensuring that invoices are processed in a timely and accurate manner.
- Advise employees on basic HR queries, escalating to the wider team as required.
- Support the wider team with ad hoc duties and projects as required, including but not limited to supporting with routine compensation matters, providing information for audit requests, preparing information for management reports and coordinating lunch and learn events.
Payroll & Benefits:
- Manage the end-to-end payroll administration for staff payroll across multiple locations, ensuring that all authorised payroll changes are implemented and actioned accurately to meet all payroll and statutory reporting deadlines.
- Administer and coordinate benefits review and renewal across the organisation with the payroll vendor.
- Ensure all payroll related functions are processed within the deadlines (including benefits contributions and relevant recons).
- Ensure all HR payroll related information is kept up to date, including correctly processing all starters and leavers.
- Maintain accurate records of all payroll transactions, instructions, and requests in a confidential manner; ensuring that all records are available for audit as required.
- Manage and respond to all matters and queries relating to payroll from employees and vendors.
Other
- Prepare purchase orders for approval, aligned to the annual operating budget.
- Prepare quarterly IPPO reports.
- Ensure accurate record keeping of training activities for reporting purposes.
- Assist with BBBEE annual audit.
- Assist in the preparation of annual Employment Equity Reports.
- Assist in the preparation of Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs).
- Ensure accurate record keeping of training activities for reporting purposes.
- Contribute to improving HR systems, processes and practices.
Any other duties, as assigned by the line manager, in line with the role.
Skills and Competencies
- Excellent communication skills, both oral and written
- Meticulous, with high attention to detail
- Very good planning, organising and time-management skills
- Action-oriented: able to take tasks to completion; very good project management skills
- Strong inter-personal skills; able to build relationship across organisational hierarchies
- Able to maintain a very high degree of confidentiality
- Able to work well independently, as well as part of a team
Experience, Knowledge and Qualifications
- Minimum 5 years’ relevant experience in human resources, ideally at a corporate/head office level
- Minimum 4 years’ experience in payroll administration
- An undergraduate degree in Human Resources or similar is required
- Additional training/certification in payroll management would be an advantage
- A high proficiency in MS Word, Excel and PowerPoint is required
- Experience in an online HR Management System or an ERP
- Valid driver’s license would be an advantage
Prepared

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