HR & Payroll Administrator

SUMMARY:
Leading supplier of kitchen utensils, industrial cookware, commercial kitchens & appliances to the hospitality & food service industries based in the Roodepoort is looking for an experienced and organised HR & Payroll Administrator to join their Human Resources team.

Reporting to the HR Manager, the successful candidate will support the full HR function, with a focus on payroll administration, recruitment, employee relations and accurate employee records.

POSITION INFO:
Duties:

Recruitment & Employee Administration:

Manage recruitment processes, including advertising, sourcing, interviews, reference checks and offer letters.
Coordinate onboarding and offboarding, including contracts, induction documents, system updates and exit checklists.
Maintain accurate electronic and hard-copy employee records.
Assist with updating HR policies in line with legislative requirements.
Manage leave administration on ESS and respond to employee queries.

Payroll & Statutory Administration:

Capture and maintain payroll information on Payspace.
Assist with payroll reconciliations, monthly variance checks and reporting.
Capture and verify time and attendance on Jarrison.
Prepare overtime, allowances and deductions for payroll processing.
Support year-end payroll activities, including IRP5/IT3(a) documentation.
Assist with PAYE, UIF, SDL and COIDA administration.
Ensure HR and payroll processes follow labour legislation and company policies.

Employee Relations & Skills Development:

Prepare documentation, notices and records for disciplinary and incapacity processes.
Schedule hearings, meetings and HR appointments.
Administer bursary and learnership programmes with internal teams and external providers.
Maintain training records, attendance registers and skills development documentation for annual WSP and ATR submissions.

Reporting & General Support:

Compile HR and payroll reports and supporting documentation for internal, external and BBBEE audits.
Assist with planning staff functions and award ceremonies.
Support research, data analysis and HR projects.
Provide general HR and office administration support.

Requirements:

A relevant tertiary qualification in Human Resources.
At least 3–5 years’ HR experience, specifically focusing on payroll and employee relations.
Strong understanding of South African labour legislation.
Sound knowledge of payroll principles and statutory deductions.
Computer literacy, including Microsoft Excel, Word and HR/payroll systems, particularly Payspace.
Experience within warehousing, manufacturing or wholesale would be advantageous.
Strong administrative, organisational and event-planning skills.
Excellent attention to detail and the ability to manage competing priorities.
Ability to handle confidential information with discretion.
Strong interpersonal, listening and communication skills.
A proactive, reliable and professional approach with high levels of integrity.
Ability to work independently, meet deadlines and remain composed under pressure.