SUMMARY:
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POSITION INFO:
REQUIREMENTS
Minimum Qualifications
• Diploma or Degree in Finance or Related Field
Minimum Experience
• 5 years’ experience as a Kronos Specialist
• Proven experience and expert knowledge in operating and managing Kronos time and attendance system.
• 5 years’ experience in a Supervisory and Management role
Added Advantage - -
Experience in the Private Healthcare Industry
Certification in the Kronos system
Key Competencies
• Advanced Analytical ability
• Expert ability in data interpretation
• Advanced Reporting skills
• Excellent Communications skills (both written and verbal)
• Ability to present technical information to different audiences.
• Attention to detail.
• Critical thinking and Problem-Solving skills.
• Deadline driven.
• Proactive
• Excellent Interpersonal Skills
DELIVERABLES
• Implement, monitor, and control Kronos (time and attendance) processes according to quality
standards and relevant policy.
• Develop, align, mapping and implementation of end-to-end standard operating procedures and
processes.
• Provide analytics to management to enable informed decision making to optimise performance
• Provide management reports to all stakeholders as required
• Perform regular audits and analyse data to make recommendations.
• Provide guidance, awareness, training, and solutions to ensure accurate transfer of system
knowledge.
• Provide access to the Kronos system and update with valid data for payroll processing.
• Lead and drive continuous improvement activities and identify and manage operational risks.
• Establish Kronos access protocols and approval controls based on different functional roles.
• Audit and Review Kronos records for accuracy of hours worked, leave taken and accounts charged
for hours worked for all employees.
• Audit and review each pay period to ensure compliance with all rules, policies, and legislative /
regulatory requirements.
• Facilitate electronic extracts of Kronos payment information to ensure accurate and timeous
payment of hours worked.
• Develop the framework for solution design.
• Provide oversight and management of user access and technical problem resolution through: -
Assisting Kronos users with basic troubleshooting to ensure timeous and accurate processing of
timecard transactions and minimizing errors, resolving escalated queries related to time and
attendance from HR and Payroll and providing feedback to stakeholders to resolve rejected
timesheets
• Investigate and understand stakeholders’ needs to enable delivery of a quality service.
• Ensure relevant financial documentation (related to Payroll and within scope) is maintained to
support accurate record keeping as per legislation.
• Comply with cost controls in order to achieve the section budget.
• Ensure monthly and weekly Payroll deadlines are met.
• Provide Supervision and management of performance outputs to the team.
• Research, collate and present business intelligence to feed into management decisions and support
business strategy.
• Analyse information and reports to identify trends, discrepancies, and inconsistencies for decision
making purposes.
