Group Administrator & Receptionist

SUMMARY:
Group Administrator & Receptionist

POSITION INFO:

Group Administrator & Receptionist

Duties & Responsibilities Include, but are not limited to the following:

Training Centre:

·        Morning setups including preparing attendance registers, opening of training centre, ensure coffee and refreshments are set out

·        Answering calls for training centre and providing basic course information. Ensure all required information is obtained and communicated clearly to the relevant person

·        Reminders to be sent out to all candidates enrolled for upcoming training

·        Preparing the weeks training feedback for Monday morning meetings

·        Preparation of Full-Time & Part-Time training (Registers, Manuals, Stationery etc).Receiving of training candidates

·        Scan and enter data from completed training courses

Catering orders to be placed weekly for Full-Time training

·        Scanning and filling of all Full-Time & Part-Time training paperwork including answer sheets and results.

·        File training registration forms

 General Administration:

·        Stock levels of stationery to be monitored and orders to be done timeously.

·        Stock take of groceries, cleaning & refreshments

·        Training Manual stock take/control – ensure that all training manuals are available as and when needed.

·        Postal collections monthly.

·        Answering and directing of Support calls, Sales Inquiries, Account queries, Training Inquiries

·        Ensuring accurate information is sent in messages should the relevant person not be available.

·        Creating support cases on CRM for support calls received

·        Travel arrangement including, booking of flights, accommodation and car rentals

·        Sales quotes & opportunities. Creating new quotes, sending of new quotes and updating any changes.

·        Update training calendars on training centre TV

·        Any other errands out of office

 Recruitment:

·        Typing of CV’s on TP templates.

·        Adding all supporting documentation to relevant CV’s.

·        Researching over google

·        Reference checks

NB! This job is now closed. You can apply for other jobs by uploading your CV.