General Admin Assistant

SUMMARY:
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POSITION INFO:

Minimum requirements:

• National Senior Certificate (Matric)
• Administration qualification will be advantageous
• 1 - 2 years’ experience in similar role
• Excellent administrative skills
• Have great attention to detail
• Possess of basic mathematical and or accounting skills
• Be a fast learner
• Articulate and able to communicate on all levels - face to face, telephonically and in writing
• Computer literate (Excel, Word, Outlook, Sage One Accounting)
• Ability to handle multitasking and time management
• Must have valid driver’s licence and own vehicle
• Office hours: Monday, Wednesday, and Friday (should one of these days fall over a public holiday then the candidate can work in or take off without remuneration/payment)
• Overtime: Needs to be booked and discussed in advance and to be confirmed on paper/email

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Duties will include but is not limited to:

• Provide administrative support to the management team
• Ensure the confidentiality and security of all documents
• Taking minutes of management team meetings
• Keeping record of information (Vendor database, trading days and debtors’ information)
• Preparing and maintaining reports
• Scheduling meetings for site inspections for vendors
• Sending out invoices for vendors for trading days
• Sending out statements to vendors
• Allocating payments to vendors/debtor’s accounts
• Following-up on outstanding payment of vendors/debtor’s accounts
• Assist with the weekly floor map for the operations team
• Sending out contracts for new vendors with all relevant information (example: terms & conditions, events calendar)
• General administrative tasks, including filing, typing etc.
• Management of correspondence
• Stock management and support for venue

Please note: Only shortlisted candidates will be contacted.

NB! This job is now closed. You can apply for other jobs by uploading your CV.