Fund Adinistraotor

The fund administrator is involved in the setting up and administration of various types of closed-end fund structures, investor on boarding and customer due diligence.

Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;

Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;

Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;

Prepare capital calls / drawdown notices and having same approved by the Board / GP;

Maintain drawdown trackers and updating share registers;

Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);

Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);

Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;

Circulate quarterly management accounts / capital account statements to investors;

Provide a high standard of customer service for existing and potential clients;

Responsible for a portfolio of clients as assigned by the Manager and acting as the direct point of contact;

Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;

Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;

Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients’ activities;

Communicate effectively with all levels of management, other departments, business areas and clients;

Maintain accurate data for all client enquiries and regularly update personal workload;

Follow up on client correspondence such as letters, faxes, emails, client telephone calls;

Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;

Document filing, update client information on relevant internal systems;

Arranging and attending calls/ conference calls to assist clients and compile, draft and distribute minutes of meetings;

Daily and effective input on RTG or any time management system;

Attend client meetings with Manager as and when required;

Ensure that necessary filings as per the Companies Act 2001, Securities Act 2005 and CIS Regulations 2008 are made within the prescribed deadline;

Ensure compliance with internal systems, procedures and processes;

Inputting data on a specialist funds software (E-Front) and to make optimum use of the software as and when/where required;

Preparation of NAV;

To track and provide guidance on the deliverables of the administrative assistant;

Additional tasks that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

Degree in Accounting/Finance or either ACCA/ICSA qualified or partly completed;

2 – 3 years of working experience in a similar position in a Management Company;

Relevant hands-on experience on Closed End Funds;

Comprehensive knowledge and understanding of;

1. Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
2. Company Secretarial duties and Board matters;
3. Corporate and Trust Administration Functions, Compliance and Good Governance 
4. Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.

Consider your application unsuccessful should you not be contacted within 7 working days.