Functions and Events Coordinator

Recruiter:

Bright Search Recruitment (Pty) Ltd

Job Ref:

JHB001956/BP

Date posted:

Tuesday, August 26, 2025

Location:

Cape Town, South Africa

SUMMARY:
To monitor and control provisional and confirmed function & conference bookings and ensure that no double bookings occur. To up-date function sheet and advise all departments once confirmation of the function is received. Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.

Minimum Experience and Qualification Required:

3 – 5 years’ experience as a Functions and Events Coordinator is required, experience in a 5-star hotel restaurant or similar environment will be advantageous
Previous leadership role
Excellent communication skills with high level of English proficiency
Good numeracy skills
Ability to plan in advance and to train and develop a team

Must be motivated, enthusiastic, and energetic - a team player, with a positive attitude
Must be willing to work shifts

Must be able to work under pressure and multitask
Own transport preferable

POSITION INFO:
Key Performance Objectives:

Creating event proposals which fit client requirements and presenting proposals by deadline
Maintaining a working relationship with vendors
Delegating event planning tasks to other staff members where necessary
Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients onsite inspections of venue options
Coordinating events on the day
Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
Communicating with marketing team to create effective advertisements for each venue, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities

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