Functions and Banqueting Co-ordinator

SUMMARY:
𝗙𝗨𝗡𝗖𝗧𝗜𝗢𝗡 & 𝗕𝗔𝗡𝗤𝗨𝗘𝗧𝗜𝗡𝗚 𝗖𝗢𝗢𝗥𝗗𝗜𝗡𝗔𝗧𝗢𝗥 – 𝗕𝗢𝗨𝗧𝗜𝗤𝗨𝗘 𝗛𝗢𝗧𝗘𝗟 𝗧𝗔𝗠𝗕𝗢𝗘𝗥𝗦𝗞𝗟𝗢𝗢𝗙, 𝗖𝗔𝗣𝗘 𝗧𝗢𝗪𝗡
📍 Boutique Hotel | Cape Town | Full-Time | On-Site
Minimum 2–3 years’ experience coordinating functions, events or banqueting in boutique hotels or hospitality venues | Strong admin, sales and F&B background | South African citizenship required

𝗣𝗹𝗮𝗻. 𝗖𝗿𝗲𝗮𝘁𝗲. 𝗘𝘅𝗲𝗰𝘂𝘁𝗲 𝗶𝗻 𝗘𝗹𝗲𝗴𝗮𝗻𝘁 𝗦𝘁𝘆𝗹𝗲.
An eclectic mix of old-world charm and contemporary flair, this award-winning boutique hotel in Tamboerskloof offers a tranquil, artfully curated space for both corporate and leisure guests. With vibrant geometric design, African influences, and silver-toned finishes, the property offers a distinctive experience and now seeks a Function & Banqueting Coordinator to bring that same spirit to life through expertly executed events.

𝐓𝐇𝐄 𝐑𝐎𝐋𝐄
You’ll take charge of coordinating all functions, meetings, and banqueting events, from enquiry to execution. This includes liaising with clients, preparing function sheets, overseeing event setup and service, and supporting F&B operations during quieter periods. The role is ideal for a detail-driven, service-minded individual with a flair for hospitality coordination.

POSITION INFO:
𝐌𝐈𝐍𝐈𝐌𝐔𝐌 𝐑𝐄𝐐𝐔𝐈𝐑𝐄𝐌𝐄𝐍𝐓𝐒
🔸 Grade 12 (Matric)
🔸 Diploma or certificate in Hospitality, Events or F&B Management (advantageous)
🔸 2–3 years’ experience in functions, events, or banqueting coordination
🔸 Experience in boutique hotels or luxury hospitality preferred
🔸 Solid understanding of function sheets, event timelines and service flow
🔸 F&B knowledge, with willingness to assist in operations during downtime
🔸 Strong admin, planning, and communication skills
🔸 Computer literate in MS Office and hotel POS systems
🔸 South African citizenship (non-negotiable)

𝐊𝐄𝐘 𝐑𝐄𝐒𝐏𝐎𝐍𝐒𝐈𝐁𝐈𝐋𝐈𝐓𝐈𝐄𝐒
🔹 Manage all guest functions, conferences, and banqueting bookings
🔹 Prepare and communicate detailed function sheets to relevant departments
🔹 Ensure smooth setup and execution of events and functions
🔹 Be present during events to liaise with clients and resolve issues
🔹 Support F&B operations and service where needed
🔹 Maximise event sales through upselling and client relationships
🔹 Liaise with kitchen, housekeeping, and front office to align event needs
🔹 Conduct post-event follow-up and manage guest feedback
🔹 Monitor function space, décor standards, and event equipment
🔹 Coordinate with external suppliers and vendors as needed

𝐏𝐄𝐑𝐒𝐎𝐍𝐀𝐋 𝐀𝐓𝐓𝐑𝐈𝐁𝐔𝐓𝐄𝐒
🔸 Warm, professional and guest-focused
🔸 Calm under pressure and solution-oriented
🔸 Highly organised and detailed
🔸 Confident communicator and team player
🔸 Passionate about creating memorable experiences

𝐖𝐇𝐘 𝐉𝐎𝐈𝐍?
🔹 Work in one of Cape Town’s most stylish and artistic hospitality environments
🔹 Grow your experience in events and hotel operations
🔹 Be part of a creative, collaborative and supportive team