Fleet Supervisor

SUMMARY:
DC Equipment and Distribution fleet at the Company, including vehicle maintenance

POSITION INFO:

Fleet Supervisor

Supply Chain

Accountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others.

Job Purpose

To ensure compliance with all internal and legislated safety and quality standards regarding DC Equipment and Distribution fleet at the Company, including vehicle maintenance and supporting Profitable Volume Growth through maximising vehicle uptime.

Key Accountabilities and Outputs

Fleet Management, Reporting and Master Data Maintenance

• Engage Fleet suppliers to maintain optimal fleet uptime to deliver against Customer Service commitments.
• Ensure compliance and adherence to the Road Traffic Act 93 of 1996.
• Conduct regular fleet inspections and Adhoc Audits.
• Monitor and understand overall Fleet KPI’s.
• Ensure that the fleets appearance upholds The Beverage Company’s image.

Manage fleet service providers against SLA’s.

• Ensure that external Transport service providers are engaged and SLA’s are in place.
• Ensure that company Master Data is up to date and available at all times.
• Master data governed by defined standards and applied uniformly across all fleet elements.
• Comprehensive monthly reporting available, including but not limited to:
  • Vehicle uptime and utilisations statistics;
  • Breakdown analysis and preventative measures to be taken;
  • Pre/Post inspection sheet analysis and corrective actions;
  • Fuel Consumptions statistics by vehicle and corrective action to be applied;
  • Planned preventative maintenance versus actual preventative maintenance in UM and CM;
  • Vehicle telematics and reporting;
  • Vehicle aesthetics measured to ensure alignment to Company standards
  • Vehicle safety and legal compliance (licensing, roadworthiness, tyre thread depth)
  • Pre-Trip analysis and other basic Safety interventions
  • Vehicle refurbishment and rebuilds conducted in line with plan and quality inspected.

Stakeholder Engagement

• Vehicle availability communicated to Distribution Controllers daily.
• Engage Fleet suppliers to ensure prompt and efficient servicing of vehicles to drive maximum uptime.
• Participation in regular team meetings participated in to ensure achievement of:
• • Performance targets,
  • short and long-term objectives and implement short term interval control when these are not being achieved.
  • Quarterly update on general Fleet Management (Financial Performance, Vehicle Condition, Consumption, etc.).
  • Maintain open communication channels with Regional Logistics Managers, Customer Service Controllers, Distribution Controllers, and Sales teams.
  • Ensure integration with relevant internal stakeholders to leverage appropriate relationships.  
  • Support an environment that allows for cross functional learning and integration.
  • Support Administrators that work across functions.

  Health, Safety and Environment

  • Ensure the safe operation of vehicles in accordance with the Road Traffic Act 93 of 1996 within and outside of the Distribution Centre.
  • Ensure compliance to all relevant legislation and support a safe environment for The Beverage Company’s Employees, Contractors and Visitors.

  Third Party Management

  • Contractors managed against the Service Level agreement.
  • Create an engaging environment to foster business partnerships and good relations.
  • Continuously engage Contractors to extract maximum productivity responsibly.
  • Minimise use of temporary service providers and manage within relevant legislation.

  Qualifications and Experience

  • Bachelors Degree (3 years) / NQF level 7 (Advantageous)
  • Up to 2 – 5 years’ experience (Logistics/Warehousing/Operational Execution) FMCG, Fleet Management
  • MS Excel; MS Word; SAP; E Mail; MS PowerPoint

  Key Qualities

  Communication

  • Detailed verbal or written instructions or requests to employees or contractors

  Problem Solving

  • Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.

  Relationships Maintained

  • Others outside the organisation