SUMMARY:

FINANCIAL ADMINISTRATOR

Are you a detail-oriented Financial Administrator who enjoys working with numbers, keeping financial records accurate and ensuring everything balances?

POSITION INFO:

Key Responsibilities

• Provide daily bookkeeping and administrative support to the finance team.
• Maintain accurate financial records and supporting documentation.
• Process financial transactions and ensure correct allocations.
• Capture and import bank statements into Pastel Partner.
• Perform weekly bank reconciliations.
• Process monthly general journals, including rent, payroll and month-end adjustments.
• Perform General Ledger reconciliations.
• Assist with monthly financial reporting and management accounts.
• Identify, investigate and resolve financial discrepancies.

• Reconcile supplier and creditor accounts.
• Follow up on outstanding invoices, balances and discrepancies.
• Prepare and process weekly supplier payments.
• Reconcile monthly rental statements and process landlord payments.
• Distribute proof of payments.
• Assist with accounts receivable and debtor-related administration.
• Complete supplier credit application forms.

• Obtain daily cash-up figures from allocated stores.
• Check and verify daily cash-up information for accuracy.
• Capture daily financial figures into Excel spreadsheets.
• Perform weekly reconciliations of store financial records.
• Investigate and resolve any discrepancies.

• Respond to telephone calls and emails professionally.
• Handle supplier, store and finance-related queries.
• Maintain an organised filing system.
• Ensure financial documentation is complete and up to date.
• Provide general administrative assistance when required.

Minimum Requirements

• 3–5 years' experience in financial administration or bookkeeping.
• Proven working experience with Pastel Partner – essential.
• Sound understanding of bookkeeping and accounting principles.
• Experience with creditors and debtors.
• Strong Microsoft Excel skills.
• Experience with bank, supplier and General Ledger reconciliations.
• Good computer literacy and administrative skills.
• Excellent attention to detail and numerical accuracy.
• Strong organisational and time-management abilities.
• Ability to work independently and meet deadlines.
• Good communication and problem-solving skills.
• Experience handling daily cash-ups and multiple store accounts will be advantageous.

Personal Attributes

• Meticulous, accurate and detail-oriented.
• Responsible, trustworthy and dependable.
• Proactive and able to take initiative.
• Well-organised and deadline-driven.
• Confident working with numbers and financial records.
• A team player who can also work independently.